Wholesale Order & Dealer Management Platform

Streamline your wholesale operations effortlessly

A robust wholesale order and dealer management software that eliminates chaotic order processing, provides real-time inventory tracking, and automates billing for small to mid-sized wholesalers seeking growth and efficiency.

Trusted by wholesalers worldwide
Modern wholesale management platform dashboard preview

The Core Problem

Small to mid-sized wholesalers handling 50-500 dealers often deal with disorganized order processing through WhatsApp, email, or phone, resulting in misplaced records, inventory discrepancies, delayed payments, and inefficient forecasting. Dealers face challenges with unclear stock availability, outdated pricing, and lack of real-time shipment tracking, leading to errors and lost opportunities. This platform centralizes operations to streamline order management, enhance inventory control, and improve dealer relationships for better efficiency and reduced losses.

  • Disorganized order intake leading to lost records
  • Inventory mismatches and overselling issues
  • Delayed payments and uncollected fees
  • Manual forecasting causing stockouts or overstock

Outcome

A self-hosted platform that automates order fulfillment, optimizes inventory, and enhances dealer retention for efficient wholesale management.

Designed for Every Role

Owner / Admin

Manages inventory, oversees orders, handles finances, and monitors overall operations with detailed dashboards and real-time analytics.

Dealer (Client)

Utilizes a self-service portal to browse catalogs, place orders, track shipments, view invoices, and communicate with the owner.

Staff / Operator (Custom Addon)

Handles assigned fulfillment tasks, updates order statuses, manages inventory, and responds to dealer messages under owner supervision.

Owner Dashboard

Access a central hub with user-friendly widgets for non-technical owners to oversee inventory, orders, and dealer performance in real-time.

  • Order overview grid with status filtering and color-coded alerts for late payments or pending dispatches
  • Inventory tracker displaying stock levels with low-stock warnings and basic sales forecasts
  • Dealer activity summary showing recent orders, payments, messages, and top-performing dealers
  • Payment summary with due and paid invoices, late fees, and revenue trends
  • Analytics widget featuring charts for sales volume, inventory turnover, and profit margins by product
  • Real-time alerts feed for new orders, low stock, overdue payments, and other key events
  • Messaging hub for threaded communications between owner, dealers, and staff (if addon enabled)
Wholesale owner dashboard preview

Standard Plan

Essential wholesale order management features for inventory tracking, order processing, and dealer visibility.

Product Catalog Management

Included

Maintain and update product listings with detailed information including pricing and stock levels.

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Dealer Registration & Management

Included

Onboard new dealers and manage their profiles with approval workflows and history tracking.

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Order Placement Portal

Included

Enable dealers to browse catalogs and submit orders online with stock availability checks.

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Credit Limit Management

Included

Set and monitor credit limits for dealers to control orders and outstanding balances.

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Late Fee & Escalation

Included

Automate late payment penalties and escalate overdue invoices for timely collections.

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Inventory Forecasting & Tracking

Included

Monitor stock levels and generate basic forecasts based on order trends to avoid shortages.

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Automated Invoice Generation

Included

Create and distribute PDF invoices automatically upon order confirmation.

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Delivery Note & Shipment Tracking

Included

Generate delivery notes and update shipment statuses for transparent tracking.

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Order History & Reorder Suggestions

Included

Display past orders and suggest reorders based on dealer purchase history.

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Communication Module for Announcements

Included

Broadcast announcements or offers to all or selected dealers via email.

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Reporting Dashboard

Included

Visualize sales trends, order volumes, and top dealers with exportable reports.

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Audit Trail

Included

Log all system actions for searchable records and compliance purposes.

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Basic Inventory Management

Included

Track and update stock levels with automatic deductions and low-stock alerts.

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Payment Tracking

Included

Record payments and generate receipts while monitoring outstanding balances.

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Dealer Tier Pricing

Included

Assign custom pricing tiers to dealers for differentiated catalogs and orders.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited orders
  • Email notifications
  • Role-based access
  • Dealer portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights.

Staff/Operator Role

$25

Delegate fulfillment tasks to staff members with assigned dashboards.

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Advanced Inventory Analytics

$28

Analyze stock trends with detailed charts and forecasts.

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Dealer Loyalty Program

$22

Reward repeat dealers with points redeemable for discounts.

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Order Approval Workflow

$24

Flag and review large orders before processing.

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Custom Pricing Rules

$20

Apply dynamic pricing based on volume or seasons.

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Dealer Feedback System

$21

Collect post-delivery feedback to improve services.

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Multi-Currency Support

$23

Handle transactions in multiple currencies with conversions.

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Order Reorder Suggestions

$20

Suggest reorders based on dealer purchase history.

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Custom Report Builder

$22

Build tailored reports with drag-and-drop metrics.

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Automated Dispute Resolution Workflow

$20

Manage order disputes with assigned statuses and tracking.

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Dealer Tier Management

$25

Organize dealers into tiers for customized pricing and perks.

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Inventory Replenishment Alerts

$21

Receive alerts for low stock to prompt timely reordering.

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Order Fulfillment Workflow

$20

Track orders through stages from pending to delivered.

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Bulk Order Import

$22

Import multiple orders from CSV files for quick processing.

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Dealer Performance Reports

$20

Analyze dealer sales with charts and export options.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99
  • Product Catalog Management
  • Dealer Registration & Management
  • Order Placement Portal
  • Credit Limit Management
  • Late Fee & Escalation
  • Inventory Forecasting & Tracking
  • Automated Invoice Generation
  • Delivery Note & Shipment Tracking

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Staff/Operator Role
  • Advanced Inventory Analytics
  • Dealer Loyalty Program
  • Order Approval Workflow
  • Custom Pricing Rules
  • Dealer Feedback System
  • Multi-Currency Support
  • Order Reorder Suggestions

What Wholesalers Are Saying

“Order chaos is eliminated, and inventory tracking has become seamless.”

— John, Wholesaler Owner

“Dealer onboarding and order management save us hours weekly.”

— Lisa, Manager

“Real-time stock visibility helps me place accurate orders quickly.”

— Mike, Dealer

Ready to optimize your wholesale business?

Begin with the Standard Plan and add custom features for tailored efficiency.