Tattoo Studio Booking & Client Management System

Elevate your tattoo studio management effortlessly

A robust platform for tattoo studios that streamlines bookings, client profiles, design collaborations, and payments. Perfect for small to medium studios aiming to reduce no-shows, match artists accurately, and boost efficiency.

Trusted by tattoo studios worldwide
Modern tattoo studio management platform dashboard preview

The Core Problem

Tattoo studios often face revenue loss and diminished client loyalty from no-shows, scheduling mismatches based on artist specialties, and incomplete client histories that lead to errors. This comprehensive system centralizes bookings, design management, client profiles, and artist assignments to cut no-shows significantly, reduce operational errors through detailed tracking, and enhance repeat engagements with automated reminders and aftercare, ultimately saving substantial time weekly while fostering trust in studios handling 20-100 clients monthly.

  • Frequent no-shows leading to revenue gaps
  • Scheduling conflicts due to artist specialties
  • Incomplete client histories causing errors
  • Manual tracking wasting operational time

Outcome

A self-hosted solution that automates bookings, tracks histories, and optimizes workflows for enhanced efficiency and client trust in tattoo studios.

Designed for Every Role

Manager / Admin

Oversees bookings, artist schedules, financials, and reports while managing operations and resolving issues efficiently.

Artist

Accesses appointments, uploads designs, confirms preparations, and logs sessions with restricted views for focused workflows.

Client (Portal)

Utilizes self-service features to book sessions, upload design ideas, browse artist profiles, and handle payments securely.

Manager Dashboard

Access centralized insights with user-friendly widgets to oversee and optimize tattoo studio operations seamlessly.

  • Booking grid showing statuses like pending or confirmed, with filters by artist or date and color-coded alerts for conflicts
  • Artist calendar displaying availability and workload, including overbooking notifications
  • Client health scores derived from loyalty metrics, feedback, and session history
  • Upcoming session calendar with integrated design previews and preparation notes
  • Design feed for quick reviews of recent uploads and approvals
  • Analytics charts tracking revenue, no-show rates, and artist performance
  • Messaging threads facilitating communications among clients, artists, and managers
Tattoo studio manager dashboard preview

Standard Plan

Essential features for tattoo studio management, including bookings, client tracking, and basic analytics.

Booking Management

Included

Efficiently handle session bookings with intelligent artist matching based on specialties and availability.

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Artist Assignment

Included

Assign artists to sessions according to their expertise and schedules with automated suggestions.

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Client Profiles

Included

Maintain comprehensive client records including contacts, preferences, tattoo history, and allergies.

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Design Upload

Included

Enable clients to upload design files for artist reviews and collaborative refinements.

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Reminder System

Included

Automate timely reminders to clients and artists before sessions to minimize no-shows.

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Photo Portfolio

Included

Showcase artists' works in portals for clients to browse by style and select accordingly.

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Invoicing

Included

Generate detailed session invoices automatically upon completion for quick payments.

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Cancellation Tracking

Included

Manage cancellations with reason logging, fees, and rescheduling options.

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Activity Log

Included

Automatically record all system actions with timestamps for accountability.

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Reporting

Included

Produce insightful business reports on revenue and trends with exportable formats.

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Client Portal

Included

Offer self-service access for clients to manage bookings, designs, and payments.

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Feedback Collection

Included

Gather post-session ratings and comments to improve services.

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Design Collaboration

Included

Facilitate iterative design reviews between artists and clients with version tracking.

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Aftercare Instructions

Included

Send tailored post-session care guides based on tattoo types.

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Portfolio Management

Included

Organize and approve artist portfolios for public viewing in portals.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited bookings
  • Email notifications + ICS
  • Role-based access
  • Client portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights.

Branded Portals

$20

Customize client portals with studio-specific branding elements like logos and colors.

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Waitlist Management

$20

Manage waitlists for in-demand artists to fill cancellations efficiently.

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Multi-Artist Hierarchy

$20

Organize teams with hierarchies for oversight in multi-artist or multi-location setups.

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Referral Program

$20

Implement rewards for client referrals to drive new business.

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Trend Analytics

$20

Analyze booking and design trends with visual charts and exportable reports.

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Custom Templates

$20

Create reusable templates for designs or bookings to speed up processes.

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Notification Rules

$20

Customize alert preferences for events like design approvals.

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Digital Consent Forms

$20

Handle electronic consent forms for sessions with e-signatures.

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Priority Booking

$20

Provide VIP access to slots for loyal clients based on history.

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Aftercare Guides

$20

Deliver customized aftercare instructions post-session based on tattoo types.

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Supply Inventory Tracking

$20

Monitor inks and needles with usage logs and low-stock alerts.

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Artist Performance Metrics

$20

Track artist efficiency, ratings, and feedback with dashboard charts.

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Payment Integration

$20

Connect gateways for secure online deposits and payments.

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Session Prep Checklist

$20

Ensure session readiness with customizable checklists linked to bookings.

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Client Segmentation

$20

Tag clients for targeted marketing campaigns based on history.

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Design Archive

$20

Store and search past designs for reuse in future sessions.

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No-Show Analytics

$20

Analyze no-show patterns with reports to adjust reminder strategies.

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Premium WhatsApp Notification Feature

$20

Enable instant messaging for bookings and updates via integrated API.

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Follow-up Messaging Addon

$20

Automate reminders for inactive clients to encourage re-engagement.

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Media Attachment for Follow-ups

$20

Enhance follow-ups with attached media like design ideas.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99
  • Booking Management
  • Artist Assignment
  • Client Profiles
  • Design Upload
  • Reminder System
  • Photo Portfolio
  • Invoicing
  • Cancellation Tracking

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Branded Portals
  • Waitlist Management
  • Multi-Artist Hierarchy
  • Referral Program
  • Trend Analytics
  • Custom Templates
  • Notification Rules
  • Digital Consent Forms

What Tattoo Studios Are Saying

“No more scheduling headaches, and client history tracking has transformed our operations.”

— Alex, Tattoo Studio Owner

“Bookings and artist assignments are now seamless, saving us valuable time each week.”

— Maria, Manager

“Detailed profiles allow me to prepare better, leading to superior tattoo experiences.”

— Sarah, Artist

Ready to streamline your tattoo studio?

Begin with the Standard Plan and enhance with add-ons for tailored efficiency.