Sports Club Membership & Court Booking System

Streamline your sports club operations effortlessly

A robust sports club management software that prevents overbooking, automates renewals, tracks attendance, and provides real-time insights. Perfect for small clubs or gyms aiming for efficiency and growth.

Trusted by sports clubs worldwide
Modern sports club management dashboard preview

The Core Problem

Sports clubs and gyms often face overbooking of courts and classes, leading to disputes, lost revenue from cancellations, and unhappy members. Manual membership renewals result in high churn rates, while untracked attendance conceals usage trends such as underused courts. Payment delays and lack of staff oversight create inefficiencies, hindering smooth operations.

  • Overbooking conflicts and member disputes
  • Manual renewals leading to membership churn
  • Untracked attendance and underused facilities
  • Payment delays and staff oversight gaps

Outcome

A self-hosted platform that centralizes membership management, court bookings, and attendance tracking to prevent overbooking, automate renewals, and optimize resources.

Designed for Every Role

Owner / Admin

Oversees club operations, memberships, finances, and overall performance with comprehensive dashboards and real-time insights.

Staff (Receptionist / Trainer)

Manages daily tasks including check-ins, bookings, attendance updates, and member queries for efficient coordination.

Member (Client)

Utilizes a self-service portal to book courts or classes, renew memberships, view schedules, and handle payments seamlessly.

Coach / Trainer (Addon)

Handles class schedules, attendance, and member notes through a dedicated dashboard for enhanced class management.

Owner Dashboard

Access intuitive, real-time widgets tailored for non-technical owners to monitor and manage sports club operations effectively.

  • Membership overview with status filters for active, expired, and pending renewals
  • Real-time booking calendar showing court or class occupancy rates
  • Attendance tracker with charts for daily rates, no-shows, and peak times
  • Payment summary displaying pending and paid amounts by membership type
  • Analytics widget for membership churn, occupancy trends, and revenue forecasts
  • Alerts feed for new bookings, renewals, queries, and no-shows
  • Messaging hub for threaded communications between owner, staff, and members
Sports club owner dashboard preview

Standard Plan

Essential sports club management software features for membership handling, court bookings, and attendance tracking.

Membership Management

Included

Efficiently handle member profiles, types, and expiry tracking for seamless operations.

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Court/Class Booking System

Included

Enable real-time reservations for courts or classes with built-in overbooking prevention.

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Membership Renewal Automation

Included

Automate reminders and status tracking to facilitate easy renewals.

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Attendance Tracking & Check-In

Included

Log attendance at bookings with no-show detection for accurate usage insights.

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Payment & Invoice Management

Included

Generate and track invoices for memberships with status updates.

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Maintenance Ticket System

Included

Allow members to submit repair requests with photo attachments.

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Member Portal

Included

Provide self-service access for bookings, renewals, and invoice management.

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Vacancy Calendar for Courts

Included

Display available slots visually to prevent overbooking.

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Automated Reminders

Included

Send timely notifications for bookings and renewals.

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Basic Reporting

Included

Generate summaries of occupancy, revenue, and churn rates with exports.

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Two-Way Messaging

Included

Facilitate threaded communications between owners, staff, and members.

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Membership Type Setup

Included

Configure customizable membership plans with associated benefits.

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Complaint & Feedback Log

Included

Track and resolve member complaints for improved satisfaction.

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Basic Analytics Dashboard

Included

Summarize performance with charts on growth, attendance, and revenue.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited bookings
  • Email notifications + ICS
  • Role-based access
  • Member portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights.

Coach/Trainer Role

$25

Empower coaches to manage classes and attendance effectively.

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Smart Overbooking Prevention

$28

Manage waitlists and notify members on cancellations automatically.

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Automated Renewal Campaigns

$22

Send targeted renewal offers to reduce membership churn.

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Advanced Analytics Dashboard

$24

Access detailed insights on occupancy, revenue, and churn.

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Loyalty & Referral Program

$20

Reward members for renewals and referrals with points.

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Custom Membership Types

$21

Define tailored plans with unique perks and pricing.

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Member Feedback System

$23

Collect post-session feedback to aggregate insights.

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Court Usage Analytics

$20

Analyze peak times and occupancy for resource optimization.

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Automated No-Show Fines

$22

Apply configurable fines for missed bookings.

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Class & Coach Scheduling

$20

Manage class timetables and coach assignments.

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Custom Payment Plans

$25

Offer installment options for memberships.

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Member Referral Program

$21

Reward referrals with credits for new signups.

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Event & Tournament Management

$20

Organize events with member registrations.

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Inventory Management for Facilities

$23

Track equipment and court inventory with usage logs.

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Custom Notification Rules

$22

Tailor alert settings for specific events.

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Member Satisfaction Surveys

$20

Send post-visit surveys to gather feedback.

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Priority Member Perks

$21

Define rewards for loyal members like priority bookings.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99
  • Membership Management
  • Court/Class Booking System
  • Membership Renewal Automation
  • Attendance Tracking & Check-In
  • Payment & Invoice Management
  • Maintenance Ticket System
  • Member Portal
  • Vacancy Calendar for Courts

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Coach/Trainer Role
  • Smart Overbooking Prevention
  • Automated Renewal Campaigns
  • Advanced Analytics Dashboard
  • Loyalty & Referral Program
  • Custom Membership Types
  • Member Feedback System
  • Court Usage Analytics

What Sports Clubs Are Saying

“Overbooking issues are eliminated, and attendance tracking has transformed our operations.”

— Alex, Club Owner

“Bookings and check-ins are now seamless, saving us significant time weekly.”

— Maria, Staff Member

“The self-service portal makes reserving courts and renewing memberships effortless.”

— Sarah, Member

Ready to optimize your sports club?

Begin with the Standard Plan and enhance with add-ons for peak efficiency.