Self Storage Facility Management System

Revolutionize your self-storage management

A powerful management system that centralizes unit oversight, enhances security, and automates billing. Perfect for facilities with 50-500 units seeking growth and efficiency.

Trusted by storage facilities worldwide
Modern self-storage management dashboard preview

The Core Problem

Self-storage facility managers lose 20-30% of potential revenue due to low occupancy from ineffective marketing, security breaches causing theft or liability claims, and maintenance delays leading to tenant churn. Late payments and manual lien processes add administrative burdens, while compliance with insurance and regulations consumes significant time. This system centralizes unit management, automated billing, security logging, and tenant portals, boosting occupancy by 25%, reducing defaults by 15%, and enhancing security—saving time, minimizing risks, and maximizing revenue for facilities with 50-500 units.

  • Low occupancy from ineffective marketing
  • Security breaches leading to theft or claims
  • Maintenance delays causing tenant churn
  • Manual processes and late payment issues

Outcome

A self-hosted platform that automates unit management, boosts security, and simplifies billing for improved facility performance.

Designed for Every Role

Manager/Admin

Oversees occupancy, finances, compliance, and operations; manages staff and tenant interactions.

Staff

Handles maintenance, check-ins, and daily tasks with limited access.

Tenant (Portal)

Rents units, pays bills, views access logs, and reports issues via a self-service portal.

Manager Dashboard

Gain real-time oversight with intuitive widgets designed for non-technical managers to monitor and manage storage operations effectively.

  • Unit Overview: Interactive grid of units by status (Available, Occupied, Overdue), color-coded (green=occupied, red=overdue)
  • Alert Tracker: Notifications for security breaches, overdue payments, or maintenance requests
  • Revenue View: Snapshot of monthly income, with breakdowns by unit size and late fees
  • Maintenance Widget: Pending tasks and resolution trends
  • Analytics: Charts for occupancy rates, tenant retention, and revenue forecasts
  • Messaging Hub: Threads for Manager-Staff-Tenant communications
Self-storage manager dashboard preview

Standard Plan

Essential features for managing self-storage facilities, addressing occupancy, security, and billing needs.

Unit Management

Included

Optimize unit availability and assignments with real-time tracking.

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Rental Booking

Included

Simplify unit reservations with an efficient contract process.

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Billing Automation

Included

Streamline invoicing and payment tracking for seamless financial management.

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Security Logging

Included

Monitor facility access to enhance safety and accountability.

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Maintenance Tracker

Included

Manage repair requests and upkeep schedules with ease.

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Lien/Auction Module

Included

Automate overdue account handling and legal processes.

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Operational Reports

Included

Access detailed summaries to inform strategic decisions.

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Payment Reminders

Included

Send timely alerts to ensure prompt payments and lease renewals.

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Activity Log

Included

Track all system and facility actions for full transparency.

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Performance Analytics

Included

Gain insights to optimize occupancy and revenue strategies.

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Insurance Compliance

Included

Ensure tenant insurance adherence with automated tracking.

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Staff Task Assignment

Included

Efficiently allocate and monitor staff responsibilities.

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Tenant Self-Service Portal

Included

Empower tenants with a convenient self-management platform.

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Overdue Alerts

Included

Identify and manage late payments or tasks effectively.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited unit management
  • Email notifications
  • Role-based access
  • Tenant portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights.

Automated Follow-Up Campaigns

$25

Re-engage tenants with timed notification campaigns.

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Advanced Analytics Dashboard

$28

Unlock deeper insights into occupancy and revenue trends.

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Multi-Language Support

$22

Adapt the portal for diverse tenant needs.

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Payment Gateway Integration

$24

Facilitate smooth online payment processing.

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Progress Goal Setting

$20

Track facility improvement milestones.

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Resource Version Control

$21

Manage updates to facility documents.

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Staff Performance Tracking

$23

Monitor staff efficiency with task and feedback metrics.

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Tenant Access Tracking

$20

Log tenant entries and flag unusual activity.

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Custom Maintenance Templates

$22

Create reusable maintenance plan templates.

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Tenant Communication Log

$20

Track all tenant-manager interactions.

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Facility Inspection Records

$25

Upload and share inspection videos for review.

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Automated Progress Alerts

$21

Notify on facility milestone achievements.

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Premium WhatsApp Notifications

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Dynamic Pricing

$35

Adjust rental rates based on demand and market conditions.

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Multi-Facility Management

$40

Oversees operations across multiple locations.

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Advanced Reporting

$30

Offers customizable analytics and predictive insights.

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E-Signatures

$25

Enables digital signing for contracts and agreements.

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Tenant Insurance Integration

$28

Automates insurance verification and renewal tracking.

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Website Integration

$30

Embeds a booking widget on the facility’s website.

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Late Fee Automation

$20

Applies and manages penalty fees for overdue accounts.

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Vacancy Marketing

$25

Automatically targets leads for empty units.

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Bulk Import

$22

Imports tenant and unit data via CSV for rapid setup.

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Custom Fields

$20

Adds tailored data fields for tenants or units.

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Feedback Module

$23

Collects tenant satisfaction surveys post-move-in.

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Loyalty Programs

$25

Rewards long-term tenants with incentives.

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Calendar Sync

$20

Exports schedules to external calendars for better planning.

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Follow-up Messaging Addon

$20

Automates nudges for renewals or vacancy promotions.

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Media Attachment for Follow-ups

$15

Adds photos or documents to nudges for visual appeal.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99
  • Unit Management
  • Rental Booking
  • Billing Automation
  • Security Logging
  • Maintenance Tracker
  • Lien/Auction Module
  • Operational Reports
  • Payment Reminders

Custom Add-ons

Pick-and-choose advanced capabilities

$20-40 each
  • Automated Follow-Up Campaigns
  • Advanced Analytics Dashboard
  • Multi-Language Support
  • Payment Gateway Integration
  • Progress Goal Setting
  • Resource Version Control
  • Staff Performance Tracking
  • Tenant Access Tracking

What Storage Facilities Are Saying

“Security breaches are a thing of the past with real-time logging.”

— John, Storage Manager

“Maintenance tracking saves me hours every week.”

— Lisa, Facility Staff

“The portal makes paying bills and reporting issues so easy.”

— Mark, Tenant

Ready to optimize your storage facility?

Start with the Standard Plan and customize with add-ons for peak performance.