Commercial Kitchen Exhaust Cleaning Compliance Platform

Protect your kitchen with NFPA 96 compliance made simple

A self-hosted platform that ensures NFPA 96 compliance, prevents fire hazards, and streamlines commercial kitchen exhaust cleaning operations. Managers schedule code-driven cleanings, cleaners follow checklists and upload media, clients access reports and bookings seamlessly.

Trusted by kitchen cleaning firms worldwide
Commercial kitchen exhaust cleaning compliance platform dashboard preview

The Core Problem

Small to medium-sized kitchen exhaust cleaning firms handling 20-50 jobs per month struggle with adhering to NFPA 96 standards due to manual record-keeping like spreadsheets and paper logs. This leads to missing documentation, resulting in non-compliance fines or business shutdowns. Inconsistent scheduling based on kitchen usage risks grease buildup and fire hazards. Managers lack real-time oversight of cleaner activities, compliance status, or client satisfaction, leading to missed renewals. Cleaners face safety risks and incomplete reports requiring repeat visits. Clients need proof of compliance for insurance and inspections but often receive delayed or incomplete reports, risking violations or distrust.

  • Manual record-keeping leading to non-compliance fines
  • Inconsistent scheduling risking fire hazards
  • Lack of real-time oversight on cleaner activities
  • Delayed or incomplete reports for clients

Outcome

A self-hosted web-based system ensuring NFPA 96 compliance, fire safety, and streamlined operations for commercial kitchen exhaust cleaning.

Designed for Every Role

Manager (Admin)

Oversees scheduling, compliance, and client interactions with dashboards showing service schedules, cleaner activity, client bookings, compliance status, media uploads, and analytics.

Cleaner (Technician)

Logs services and uploads compliance evidence with dashboards for assigned jobs, NFPA checklists, media uploads, progress updates, and notifications.

Client (Restaurant Owner)

Accesses a self-service portal for service schedules, compliance reports, uploaded media, booking history, and messages.

Manager Dashboard

Central hub for oversight, designed for non-technical managers to monitor and manage commercial kitchen exhaust cleaning operations effectively.

  • Service overview grid of jobs by status, filterable by client or kitchen with color-coded compliance indicators
  • Code tracker displaying NFPA 96 compliance status per kitchen
  • Schedule view calendar of upcoming cleanings with filters for cleaners or clients
  • Media feed showing recent before/after photo and video uploads with client view tracking
  • Analytics widget with charts for job volume, revenue, compliance rates, and dispute resolutions
  • Messaging hub for manager-cleaner and manager-client threads with oversight of all communications
  • Alerts feed for notifications on due cleanings, media uploads, disputes, or low inventory
Commercial kitchen exhaust cleaning manager dashboard preview

Standard Plan

Core features for NFPA 96 compliance, fire safety, and client retention in commercial kitchen exhaust cleaning.

Client & Kitchen Profiles

Included

Store detailed client and kitchen information to ensure NFPA 96 compliance and centralized data management.

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Code-Based Scheduling

Included

Automate cleaning schedules based on NFPA 96 standards and kitchen usage for timely compliance.

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Cleaner Assignment

Included

Assign cleaners to jobs based on availability and location with intelligent suggestions.

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Cleaning Checklist

Included

Guide cleaners through NFPA-compliant steps for hood and duct cleaning with validation.

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Photo/Video Evidence Upload

Included

Capture and upload before/after media to provide verifiable compliance proof.

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Job Progress Updates

Included

Track real-time status of cleaning jobs for enhanced transparency across all roles.

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Compliance Report Generator

Included

Automatically compile data into downloadable PDF reports with NFPA details.

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Dispute Resolution Log

Included

Manage and resolve client disputes with evidence tracking and status updates.

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Client Portal

Included

Provide self-service access for clients to view schedules, reports, and book cleanings.

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Two-Way Messaging

Included

Facilitate secure communication between managers, cleaners, and clients via portal threads.

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Compliance Reminder System

Included

Send automated alerts for upcoming NFPA 96 cleanings with configurable frequencies.

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Activity Log

Included

Automatically track all system actions for a comprehensive audit trail.

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Basic Analytics

Included

Summarize job and compliance data with charts and exportable reports.

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Tool Inventory Tracker

Included

Monitor cleaning tools and supplies with low-stock alerts.

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Email Notifications

Included

Send configurable alerts for schedules, uploads, disputes, and reports via SMTP.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited jobs
  • Email notifications
  • Role-based access
  • Client portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights.

Automated Follow-Up Campaigns

$25

Re-engage clients with timed email campaigns for repeat bookings.

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Advanced Analytics Dashboard

$28

Provide detailed business insights through customizable charts.

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Smart Waitlist Management

$22

Handle overflow bookings with automated notifications for open slots.

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Voucher & Discount Sender

$24

Create and send promotional vouchers to encourage bookings.

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Compliance Audit Trail

$20

Maintain detailed logs of actions for inspection readiness.

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Cleaner Performance Tracking

$21

Monitor cleaner efficiency with performance metrics and charts.

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Multi-Location Support

$23

Manage multiple client sites with individual profiles and compliance tracking.

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Safety Protocol Checklists

$20

Incorporate safety steps into cleaning checklists for enhanced protection.

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Client Feedback System

$22

Collect post-job reviews to aggregate satisfaction metrics.

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Recurring Booking Automation

$20

Automate schedules for repeat clients based on profiles.

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Document E-Signature

$25

Enable digital signatures on compliance forms for quick approvals.

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Priority Scheduling

$21

Prioritize high-value clients during peak times with tagging.

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Compliance Training Module

$20

Provide interactive training on NFPA 96 with quizzes and tracking.

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Insurance Integration

$22

Link and export reports for insurance claims with status tracking.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99
  • Client & Kitchen Profiles
  • Code-Based Scheduling
  • Cleaner Assignment
  • Cleaning Checklist
  • Photo/Video Evidence Upload
  • Job Progress Updates
  • Compliance Report Generator
  • Dispute Resolution Log

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Automated Follow-Up Campaigns
  • Advanced Analytics Dashboard
  • Smart Waitlist Management
  • Voucher & Discount Sender
  • Compliance Audit Trail
  • Cleaner Performance Tracking
  • Multi-Location Support
  • Safety Protocol Checklists

What Kitchen Cleaning Firms Are Saying

“Compliance tracking and scheduling have eliminated fines and improved our efficiency.”

— John, Cleaning Firm Owner

“Real-time oversight on cleaners and clients has streamlined our operations significantly.”

— Lisa, Manager

“Checklists and media uploads make jobs straightforward and compliant.”

— Mike, Technician

Ready to ensure NFPA 96 compliance?

Start with the Standard Plan and customize with add-ons for optimal kitchen exhaust cleaning management.