Project & Resource Allocation Management

Streamline your projects and optimize resources effortlessly

A robust project management software designed for small firms to eliminate chaotic planning, prevent overbooking, and ensure efficient resource allocation with real-time tracking and desktop-focused tools.

Trusted by innovative agencies
Modern project management software dashboard visualization

The Core Problem

Small firms handling project-based billing or staff allocation often struggle with disorganized task planning, overcommitted teams, and delayed invoicing, resulting in over 15 hours lost weekly and potential client dissatisfaction. Our self-hosted, web-based project management software delivers a streamlined solution with a lightweight Gantt chart and real-time utilization tracking, optimizing project management and resource allocation without ongoing fees or mobile dependencies—ideal for desktop-focused small creative agencies and consultancies.

  • Chaotic task planning and dependencies
  • Overbooked teams and utilization issues
  • Delayed invoicing and cost overruns
  • Lack of real-time progress tracking

Outcome

A unified, role-based project management system that automates workflows, balances resources, and delivers insights for efficient, profitable operations.

Designed for Every Role

PM/Owner

Oversees projects, assigns tasks, configures settings, and reviews reports. Full control over system functionality.

Team Member

Executes tasks, logs hours, and uploads proofs. Limited to assigned tasks and personal workload views.

PM/Owner Dashboard

Gain complete oversight of projects and resources with real-time widgets and alerts for proactive management.

  • Active Projects: Lists ongoing projects with task statuses (e.g., In Progress, Completed) and clickable details.
  • Team Utilization: Real-time workload view with color-coded flags (e.g., green <80%, red >120%).
  • Task Timeline: Simplified Gantt chart showing task dependencies and deadlines, adjustable via desktop interface.
  • Revenue Snapshot: Project hour totals and invoicing status, updated daily.
  • Proof Activity: Recent uploads with timestamps and links to files.
  • Alerts: Notifications for overbooked staff, overdue tasks, or client replies.
PM/Owner Dashboard preview

Standard Plan

Core tools for effective project management: task planning, resource tracking, invoicing, and more to streamline your operations.

Task List & Simple Gantt

Included

Effortless task creation with visual timelines and dependencies for seamless project planning.

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Assign People to Tasks & Show Utilization

Included

Smart task assignments with real-time workload monitoring to prevent overbooking.

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Timesheets & Project Hour Totals

Included

Accurate hour logging with exportable totals for precise billing and payroll.

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Proof Timeline

Included

Centralized upload and tracking of project proofs for clear progress visibility.

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Invoice Generation with Proofs

Included

Automated professional invoices including proofs for faster client billing.

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Email Notifications

Included

Event-triggered emails to keep teams and clients informed in real-time.

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Weekly Reminders with Opt-In

Included

Scheduled opt-in reminders to boost task completion and progress reviews.

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CSV Import/Export

Included

Seamless data transfer for tasks, schedules, and reports via CSV.

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Simple Profit vs. Cost Analysis

Included

Basic reports comparing costs to revenue for informed pricing decisions.

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Task Dependency Management

Included

Define task sequences to automate timelines and avoid delays.

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Audit Trail

Included

Comprehensive logging of all actions for accountability and dispute resolution.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited projects and tasks
  • Email notifications
  • Role-based access
  • Self-hosted setup

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights — $20-35 each.

Task Priority Alerts

$25/mo

Automated alerts for high-priority tasks to ensure timely completion.

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Resource Skill Matching

$22/mo

Intelligent suggestions for task assignments based on team skills.

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Project Budget Tracking

$28/mo

Real-time cost monitoring with alerts for budget overruns.

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Client Feedback Collection

$20/mo

Post-project surveys for actionable insights and improved service.

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Recurring Task Scheduler

$24/mo

Automate repeating tasks for consistent project workflows.

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Team Availability Calendar

$26/mo

Visual calendar to avoid scheduling conflicts and overbooking.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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Custom Project Templates

$23/mo

Reusable templates to accelerate project setup and reduce errors.

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Automated Billing Reminders

$21/mo

Rule-based reminders for unpaid invoices to improve cash flow.

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Team Performance Dashboard

$29/mo

Metrics tracking for performance reviews and productivity gains.

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Client Project Portal

$30/mo

Secure web access for clients to review timelines and provide feedback.

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WhatsApp Media Notification Addon

$25/mo

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for project operations

$99 one-time
  • Task List & Simple Gantt
  • Assign People to Tasks & Show Utilization
  • Timesheets & Project Hour Totals
  • Proof Timeline
  • Invoice Generation with Proofs
  • Email Notifications
  • Weekly Reminders with Opt-In
  • CSV Import/Export

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Task Priority Alerts
  • Resource Skill Matching
  • Project Budget Tracking
  • Client Feedback Collection
  • Recurring Task Scheduler
  • Team Availability Calendar
  • WhatsApp Notification Addon
  • Custom Project Templates

What Agencies Are Saying

“Our project delays reduced significantly, and team utilization improved within weeks.”

— Alex, Agency Owner

“Overbooking issues are history. This tool is a game-changer for resource planning.”

— Jordan, Project Lead

“Real-time tracking and alerts keep everything on schedule seamlessly.”

— Taylor, Team Coordinator

Ready to optimize your project management?

Start with the Standard Plan and add advanced features anytime.