Print Shop Job Manager

Streamline Your Print Shop Operations

A self-hosted print shop management software to eliminate errors, track costs accurately, manage jobs efficiently, and boost profitability for small workshops and sign-makers.

Trusted by efficient print shops
Print shop management software dashboard preview

The Core Problem

Small print shops handling 5-50 jobs weekly often rely on notepads, emails, or spreadsheets, leading to costly errors like miscommunication on proof revisions resulting in $300 wasted on reprints. Manual cost estimates miss actual expenses, eroding margins, while chaotic schedules cause double-bookings and lost revenue. This platform streamlines job management, reduces rework by 80%, tracks costs accurately, and ensures deadlines are met for enhanced profitability.

  • Miscommunication leading to costly rework
  • Inaccurate cost tracking eroding margins
  • Chaotic schedules causing missed deadlines
  • Lost clients due to slow proofing processes

Outcome

A unified, self-hosted system that automates tracking, minimizes errors, and helps deliver high-quality prints on time.

Designed for Every Role

Owner/Manager

Oversees all jobs, schedules, finances, and operations with comprehensive dashboards and analytics.

Operator

Manages production tasks with clear job sheets, workload views, and material logs for efficient execution.

Client (Custom Addon)

Accesses a secure portal to review proofs, provide feedback, and approve designs online.

Owner/Manager Dashboard

Gain real-time insights into your print shop operations with intuitive widgets for proactive management.

  • Job overview grid by stage with color-coded statuses
  • Due date calendar for deadlines and assignments
  • Operator workload heatmap to balance tasks
  • Cost tracker with bar charts for estimated vs. actual expenses
  • Proof gallery for recent uploads and revisions
  • Analytics widget showing job volume and margins
  • Real-time alerts for new jobs and overdue tasks
Owner/Manager Dashboard preview

Standard Plan

Core tools for small print shops to automate job tracking, proofing, and cost management.

Job Intake Form

Included

Captures detailed job specs to prevent errors and ensure completeness.

Explore →

Job Stages Workflow

Included

Tracks jobs through quotation, proofing, production, and delivery stages.

Explore →

Proof Upload & Gallery

Included

Centralizes proof files for easy access and reduced revision errors.

Explore →

Revision Tracking

Included

Logs proof changes with timestamped comments to avoid disputes.

Explore →

Due Date Calendar

Included

Visualizes deadlines to prevent missed deliveries and overtime.

Explore →

Operator Workload View

Included

Balances tasks with a heatmap to avoid overload and conflicts.

Explore →

Cost Estimate vs. Actual Report

Included

Compares estimated and actual costs with bar charts for profit protection.

Explore →

Material Usage Record

Included

Tracks consumption to control costs and reduce waste.

Explore →

PDF Job Sheet Generator

Included

Creates printable instructions for error-free setup.

Explore →

Job Status Notifications

Included

Alerts on stage changes to keep teams aligned.

Explore →

Basic Analytics

Included

Summarizes performance with charts for trends and insights.

Explore →

Two-Way Messaging

Included

Enables threaded chats for clear communication.

Explore →

Job Notes & Annotations

Included

Adds notes and proof overlays for precise revisions.

Explore →

Production Error Log

Included

Tracks errors to identify patterns and prevent recurrence.

Explore →

Client Contact Management

Included

Organizes client details for quick access and repeat business.

Explore →

Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited jobs
  • Email notifications
  • Role-based access
  • Basic analytics

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend your print shop software with premium automation and scalability — $20-35 each.

Client Portal for Proofing

$25/mo

Allows clients to review and approve proofs online.

Explore →

Automated Proof Reminders

$22/mo

Sends follow-up emails for pending proof reviews.

Explore →

Advanced Cost Analytics

$35/mo

Provides detailed cost breakdowns and profit trends.

Explore →

Job Priority Scheduling

$28/mo

Prioritizes urgent jobs with queue reordering.

Explore →

Material Inventory Tracker

$20/mo

Monitors stock levels with low-stock alerts.

Explore →

Custom Job Templates

$24/mo

Saves reusable specs for repeat orders.

Explore →

Operator Performance Reports

$30/mo

Tracks efficiency with completion and rework rates.

Explore →

Client Feedback System

$26/mo

Collects post-job reviews for service improvement.

Explore →

Batch Job Processing

$21/mo

Groups similar jobs for optimized production.

Explore →

Proof Version Control

$23/mo

Tracks multiple proof versions with rollback.

Explore →

Job Delay Alerts

$27/mo

Flags overdue jobs with configurable thresholds.

Explore →

Custom Cost Categories

$29/mo

Adds tailored cost fields for unique needs.

Explore →

Client Reorder System

$20/mo

Simplifies repeat orders via portal.

Explore →

Multi-Shop Dashboard

$25/mo

Manages multiple locations with shop-specific data.

Explore →

Client Role for Proofing

$22/mo

Provides client access for approvals and comments.

Explore →

WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

Explore →

WhatsApp Media Notification Addon

$25/mo

Send images and media through WhatsApp notifications.

Explore →

Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

Explore →

Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

Explore →

Quick Comparison

Standard Plan

Core tools for daily print shop management

$99/mo
  • Job Intake Form
  • Job Stages Workflow
  • Proof Upload & Gallery
  • Revision Tracking
  • Due Date Calendar
  • Operator Workload View
  • Cost Estimate vs. Actual Report
  • Material Usage Record

Custom Add-ons

Advanced features for scaling print operations

$20-35 each
  • Client Portal for Proofing
  • Automated Proof Reminders
  • Advanced Cost Analytics
  • Job Priority Scheduling
  • Material Inventory Tracker
  • Custom Job Templates
  • Operator Performance Reports
  • Client Feedback System

What Print Shops Are Saying

“Rework costs dropped dramatically, and our margins improved within weeks.”

— Ahmed, Print Shop Owner

“No more scheduling conflicts—it's a game-changer for our team.”

— Sara, Production Manager

“Clear job sheets and workloads make every day more efficient.”

— Ali, Operator

Ready to optimize your print shop?

Start with the Standard Plan and customize with add-ons for your needs.