Pool Maintenance Service System

Transform your pool maintenance business seamlessly

A comprehensive pool management software that eliminates scheduling issues, tracks pool health with detailed logs, and handles billing instantly. Ideal for pool service businesses seeking efficiency and growth.

Trusted by pool maintenance services worldwide
Modern pool maintenance platform dashboard preview

The Core Problem

Pool maintenance businesses lose revenue and client trust due to missed appointments, inefficient chemical use, and compliance risks. Technicians face errors from untracked repairs or improper chemical mixing, leading to safety issues or client complaints, while managers struggle with scheduling and inventory oversight. This system centralizes scheduling, testing, repair tracking, and billing, reducing missed services, optimizing chemical costs, and ensuring compliance—boosting client retention, cutting labor costs, and saving time for businesses managing multiple pools weekly.

  • Manual scheduling conflicts and missed services
  • Disorganized chemical and repair tracking
  • Delayed billing and compliance issues
  • Inefficient technician routing and inventory management

Outcome

A self-hosted platform that automates scheduling, tracks pool health, and simplifies compliance for better client satisfaction and business efficiency.

Designed for Every Role

Manager / Admin

Oversees schedules, inventory, compliance, and reports; manages Technicians and client interactions.

Technician / Service Staff

Conducts maintenance, logs tests, and completes repairs with limited access.

Client (Portal)

Views service logs, books maintenance, and pays bills via a self-service portal.

Manager Dashboard

Gain real-time oversight with intuitive widgets designed for non-technical users to monitor and manage pool maintenance operations effectively.

  • Service Overview: Grid of services by status (Scheduled, Completed, Overdue), filterable by pool or type, color-coded (red=overdue)
  • Repair Tracker: Open issues by severity (e.g., minor leak, pump failure)
  • Pool Health Score: Aggregated score from test logs (e.g., 85/100 based on pH/chlorine)
  • Calendar View: Upcoming services with Technician assignments
  • Inventory Feed: Low stock alerts for chemicals or tools
  • Analytics Widget: Trends in chemical usage, labor costs, and revenue
  • Messaging Hub: Communication threads with Technicians and Clients
Pool maintenance manager dashboard preview

Standard Plan

Core pool maintenance management software features for scheduling, testing, repair tracking, and billing efficiency.

Client & Pool Profiles

Included

Maintain detailed profiles for clients and their pools, including contact info, pool type, and chemical history.

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Service Scheduling

Included

Efficiently book and manage maintenance visits with availability checks and recurring options.

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Chemical Log

Included

Record water quality tests including pH, chlorine, and alkalinity, with automatic imbalance flags.

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Photo & Repair Capture

Included

Document issues with timestamped photos and log repairs for clear records.

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Inventory Tracker

Included

Manually manage stock levels of chemicals and tools with low-stock alerts.

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Compliance Reporting

Included

Generate water quality reports in PDF format for regulatory submission.

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Invoice Generation

Included

Create detailed billing documents post-service with automatic delivery.

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Dispute Logging

Included

Handle client complaints by reviewing logs and photos for quick resolutions.

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Reminder System

Included

Automate service alerts sent 24 hours in advance to prevent no-shows.

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Activity Log

Included

Automatically track all system actions with timestamps for audits.

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Route Planning

Included

Optimize technician travel routes for daily services to enhance efficiency.

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Performance Analytics

Included

View trends in operations through charts and exportable reports.

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Repair Management

Included

Track and assign repair tasks with status updates and due dates.

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Client Portal

Included

Offer self-service access for clients to view logs, book services, and handle payments.

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Overdue Alerts

Included

Flag missed or delayed services for immediate action.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited services
  • Email notifications + alerts
  • Role-based access
  • Client portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights.

Geotagged Logs

$25

Verify technician locations with embedded GPS in logs.

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Branded Reports

$28

Customize reports with your logo and colors for a professional touch.

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Escalation Engine

$22

Automate follow-ups for overdue repairs after 48 hours.

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Bulk Import

$24

Import pool data via CSV for quick setup.

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Multi-Site Hierarchy

$20

Manage multiple locations with aggregated dashboards.

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Trend Analytics

$21

Visualize chemical and labor trends with exportable charts.

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Auto-Report Delivery

$23

Schedule automated report sends to clients or regulators.

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Legal Templates

$20

Add compliance disclaimers to reports using selectable templates.

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Workload Balancer

$22

Auto-assign services to the least busy technicians based on schedules.

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Stakeholder Rules

$20

Customize notifications by role for tailored updates.

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Digital Signatures

$25

Enable e-signatures on reports for quick approvals.

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Feedback Module

$21

Collect post-service surveys to aggregate ratings and comments.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Follow-up Messaging Addon

$25

Automate nudges for inactive clients to encourage re-engagement.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99
  • Client & Pool Profiles
  • Service Scheduling
  • Chemical Log
  • Photo & Repair Capture
  • Inventory Tracker
  • Compliance Reporting
  • Invoice Generation
  • Dispute Logging

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Geotagged Logs
  • Branded Reports
  • Escalation Engine
  • Bulk Import
  • Multi-Site Hierarchy
  • Trend Analytics
  • Auto-Report Delivery
  • Legal Templates

What Pool Maintenance Services Are Saying

“Scheduling conflicts are gone, and pool health tracking has never been easier.”

— Alex, Pool Service Owner

“Service assignments and compliance reports are streamlined, saving us hours every week.”

— Maria, Manager

“Detailed pool profiles help me deliver precise maintenance for better outcomes.”

— Sarah, Technician

Ready to elevate your pool maintenance service?

Start with the Standard Plan and customize with add-ons for optimal efficiency.