Photography Studio Booking System

Streamline your photography studio operations

A comprehensive booking system for photography studios to automate scheduling, proofing, and deliveries, eliminating chaos and boosting client satisfaction.

Trusted by photography professionals
Modern, elegant product-inspired hero visual for photography booking system

The Core Problem

Small photography studios handling 10-50 sessions per month often rely on emails, spreadsheets, or notepads for bookings, leading to double-bookings, unorganized client files, and delayed deliveries. This results in revenue loss from missed opportunities, client dissatisfaction from late photo galleries causing churn, and wasted time on administrative tasks like chasing approvals or rescheduling. Assistants face inefficiencies in logging details, causing miscommunications and added stress during busy seasons. Clients experience frustrating booking processes with unclear updates and delays, prompting them to seek competitors with smoother self-service options.

  • Double-bookings and scheduling conflicts
  • Unorganized files and delayed deliveries
  • Miscommunications in inquiries
  • Frustrating client booking experiences

Outcome

A self-hosted platform that automates bookings, file management, and client interactions for efficient photography studio operations.

Designed for Every Role

Photographer / Owner

Oversees all sessions, uploads photos, and accesses comprehensive reports. Manages bookings, monitors operations, and ensures smooth workflows with full control over the system.

Assistant

Handles client inquiries, schedules sessions, and manages daily tasks. Logs details efficiently and communicates with clients and owners for seamless coordination.

Client (Portal)

Accesses a self-service portal to book sessions, view galleries, manage approvals, and receive updates without needing constant assistance.

Photographer/Owner Dashboard

Gain real-time oversight with intuitive widgets tailored for creative professionals in photography.

  • Session overview with status filtering and color-coding
  • Recent inquiry feed with client details
  • Gallery tracker for uploads and approvals
  • Payment summary with invoice tracking
  • Analytics widgets showing session volume and revenue trends
  • Real-time alerts for bookings and issues
  • Messaging hub for internal and client communications
Photographer/Owner Dashboard preview

Standard Plan

Core tools to automate bookings, manage files, and deliver photos efficiently for photography studios.

Client Profile Creation

Included

Efficiently store and access client details for personalized service.

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Session Booking Calendar

Included

Manage availability and prevent booking conflicts seamlessly.

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Package Selection

Included

Offer customizable packages with automatic pricing for easy selection.

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Reminder Notifications

Included

Automate timely reminders to prepare clients for sessions.

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Photo Upload & Gallery

Included

Securely upload and organize photos for client access.

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Proofing & Selection Tool

Included

Enable clients to select favorites for efficient editing.

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Invoice Generation

Included

Automatically create detailed invoices based on bookings.

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Feedback Collection

Included

Gather post-session reviews to improve services.

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Calendar Sync

Included

Export sessions to personal calendars for easy integration.

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Add-On Sales

Included

Offer additional products like prints directly from galleries.

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Portfolio Management

Included

Build and update public portfolios to attract clients.

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Lead Tracking

Included

Log and monitor inquiries to improve conversions.

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Analytics Reports

Included

Track performance with visual reports on bookings and revenue.

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Cancellation Policy Enforcement

Included

Apply configurable rules to handle cancellations automatically.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited bookings
  • Email notifications + ICS
  • Role-based access
  • Client portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights — $20-35 each.

Smart Waitlist & Auto Fill System

$25/mo

Automatically fill cancelled slots from waitlisted clients.

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Follow-Up & Recall Reminder System

$22/mo

Encourage repeat bookings with timed messages.

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Targeted Promotional Campaigns

$35/mo

Schedule and send personalized offers to clients.

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Automatic Review & Feedback Collection

$28/mo

Collect feedback post-delivery to aggregate insights.

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Appointment Analytics & Insights Dashboard

$20/mo

Visualize trends in sessions and revenue.

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Recurring Sessions Setup

$24/mo

Schedule ongoing sessions for regular clients.

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Staff Notification & Duty Roster

$30/mo

Manage shifts with reminders for staff.

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Public Booking Page Customizer

$26/mo

Create branded booking pages for clients.

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Multi-Studio & Branch Management

$21/mo

Oversee multiple locations with consolidated reporting.

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Client Profile Insights

$23/mo

Analyze client data for targeted marketing.

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Group Session Support

$27/mo

Book sessions for multiple participants.

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Priority Session Flags

$29/mo

Mark urgent sessions for quick attention.

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Custom Session Forms

$20/mo

Add tailored fields to booking forms.

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Digital Signature on Session

$25/mo

Capture client signatures for confirmations.

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Contract E-Signing

$22/mo

Digitally sign contracts for sessions.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25/mo

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99/mo
  • Client Profile Creation
  • Session Booking Calendar
  • Package Selection
  • Reminder Notifications
  • Photo Upload & Gallery
  • Proofing & Selection Tool
  • Invoice Generation
  • Feedback Collection

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Smart Waitlist & Auto Fill System
  • Follow-Up & Recall Reminder System
  • Targeted Promotional Campaigns
  • Automatic Review & Feedback Collection
  • Appointment Analytics & Insights Dashboard
  • Recurring Sessions Setup
  • Staff Notification & Duty Roster
  • Public Booking Page Customizer

What Photography Studios Are Saying

“Double-bookings are history, and client reviews have improved dramatically.”

— Elena, Studio Owner

“Inquiry handling is so much smoother—no more miscommunications.”

— Marco, Assistant

“Client profiles and galleries make every session personalized and efficient.”

— Sophia, Photographer

Ready to transform your photography studio?

Start with the Standard Plan and add advanced features anytime.