Pharmacy Inventory & Prescription Refill Management

Optimize your pharmacy operations seamlessly

A comprehensive pharmacy inventory and prescription refill management software that automates stock alerts, refill reminders, and prescription tracking. Ideal for small pharmacies aiming to streamline operations, ensure compliance, and enhance patient satisfaction.

Trusted by pharmacies worldwide
Modern pharmacy management platform dashboard preview

The Core Problem

Small pharmacies struggle with manual stock tracking, disorganized prescription history, and untracked refills. This platform provides automated inventory management, real-time alerts, and efficient refill processing to prevent stockouts, reduce expired drug waste, and ensure seamless patient adherence.

  • Manual stock tracking leading to frequent stockouts
  • Expired drugs causing inventory waste and safety risks
  • Untracked refills resulting in missed patient adherence
  • Disorganized prescription history risking dispensing errors

Outcome

A self-hosted platform that automates inventory alerts, refill management, and prescription tracking for improved efficiency and patient loyalty.

Designed for Every Role

Owner / Admin

Oversees inventory levels, prescription tracking, refill requests, patient interactions, and financial analytics with comprehensive dashboards for complete operational control.

Staff / Pharmacist

Manages daily prescriptions, processes refills, updates stock, views patient history, and handles assigned tasks through an intuitive dashboard for efficient workflow.

Client / Patient

Utilizes a self-service portal to request refills, view prescription history, access payment summaries, and communicate with staff for convenient medication management.

Owner Dashboard

Gain real-time oversight with intuitive widgets designed for non-technical users to monitor and manage pharmacy operations effectively.

  • Inventory overview with status grids for in-stock, low, and expired items, filterable by category and color-coded for quick identification
  • Prescription tracker displaying daily logs, refill queues, and patient history summaries
  • Patient activity feed showing recent refills, requests, and messages
  • Analytics widget with charts on stock turnover, sales by item, and refill rates
  • Alerts feed for real-time notifications on low stock, expirations, and new refill requests
  • Messaging hub for threaded communications between owner-staff and staff-patient
Pharmacy owner dashboard preview

Standard Plan

Core pharmacy inventory and prescription refill management features for automating stock tracking, refills, and compliance.

Inventory Catalog & Setup

Included

Centralize and manage drug stock details including categories, suppliers, quantities, and expiry dates for accurate tracking.

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Stock Alerts for Low Levels

Included

Receive notifications when stock falls below customizable thresholds to maintain uninterrupted availability.

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Expiry Date Tracking

Included

Monitor and alert on upcoming drug expirations to ensure safety and optimal inventory rotation.

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Prescription Logging

Included

Record prescriptions with patient details, dosages, and durations, linking directly to stock deductions.

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Prescription History View

Included

Access and search patient prescription histories by date or drug for informed dispensing.

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Refill Request System

Included

Allow patients to submit refill requests via portal, with staff review and stock deduction upon approval.

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Refill Reminders

Included

Send automated reminders to patients before refills are due based on prescription durations.

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Supplier Order Automation

Included

Generate order forms for suppliers based on low stock alerts for efficient reordering.

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Payment Tracking & Invoices

Included

Record payments and generate invoices for prescriptions, updating statuses across portals.

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Basic Reporting

Included

View summaries and charts on inventory turnover, sales by drug, and refill rates with export options.

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Two-Way Messaging

Included

Facilitate threaded communications between staff and patients, monitored by owners.

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Audit Trail

Included

Log all system actions for searchable compliance records and accountability.

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Patient Portal

Included

Provide patients with self-service access to refills, prescriptions, invoices, and messaging.

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Staff Dashboard

Included

Centralize staff tasks with views on prescriptions, refills, stock alerts, and patient history.

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Basic Compliance Tools

Included

Log prescriptions with consent notes and generate basic reports for regulatory tracking.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited prescriptions
  • Email notifications + alerts
  • Role-based access
  • Patient portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights.

Batch Expiration Management

$20

Automate tracking and disposal of expired batches to maintain safety and efficiency.

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Advanced Reporting

$25

Access detailed charts and exportable reports on sales, inventory, and refill trends.

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Multi-Branch Management

$28

Manage stock, staff, and data across multiple locations with consolidated reporting.

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Refill Campaigns

$22

Send targeted promotions to patients based on history to encourage timely refills.

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Prescription E-Signature

$24

Enable digital signing of prescriptions for secure and paperless compliance.

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Supplier Directory

$20

Maintain a searchable database of suppliers for quick reordering.

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Custom Inventory Categories

$21

Create personalized categories to organize large inventories effectively.

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Patient Feedback System

$23

Collect and aggregate post-refill feedback to improve service quality.

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Overdue Refill Alerts

$20

Flag and notify patients on overdue refills based on history.

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Batch Order Processing

$22

Group low-stock items into bulk order forms for suppliers.

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Digital Prescription Logs

$20

Maintain electronic logs of prescriptions with optional e-signatures.

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Staff Task Assignment

$25

Assign and track tasks for staff with completion monitoring.

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Compliance Reporting

$21

Auto-compile logs into exportable reports for audits and regulators.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99
  • Inventory Catalog & Setup
  • Stock Alerts for Low Levels
  • Expiry Date Tracking
  • Prescription Logging
  • Prescription History View
  • Refill Request System
  • Refill Reminders
  • Supplier Order Automation

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Batch Expiration Management
  • Advanced Reporting
  • Multi-Branch Management
  • Refill Campaigns
  • Prescription E-Signature
  • Supplier Directory
  • Custom Inventory Categories
  • Patient Feedback System

What Pharmacies Are Saying

“Stockouts are a thing of the past, and prescription tracking has streamlined our daily operations.”

— Alex, Pharmacy Owner

“Refill processing and patient history access are now effortless, saving us valuable time.”

— Maria, Pharmacist

“The intuitive dashboard helps manage inventory and tasks efficiently for better patient service.”

— Sarah, Staff

Ready to optimize your pharmacy?

Start with the Standard Plan and customize with add-ons for enhanced inventory and refill management.