Medical Equipment Rental & Maintenance System

Optimize your medical equipment rentals effortlessly

A robust platform that automates inventory tracking, maintenance scheduling, and billing to ensure safety and efficiency for hospitals, clinics, and home care providers.

Trusted by healthcare providers worldwide
Medical equipment management dashboard preview

The Core Problem

Medical equipment rental and maintenance operations face challenges with manual tracking, leading to revenue loss from delayed returns, safety risks from missed maintenance, and regulatory non-compliance. This platform automates inventory management, billing, and upkeep to enhance efficiency and ensure patient safety.

  • Revenue loss from delayed equipment returns
  • Safety risks due to missed maintenance
  • Regulatory fines from poor record-keeping
  • Inefficient inventory and billing management

Outcome

A self-hosted solution that automates tracking, maintenance, and compliance for improved patient care and operational success.

Designed for Every Role

Manager (Admin)

Oversees equipment rentals, billing processes, maintenance schedules, and operational insights through a comprehensive dashboard.

Customer (Renter)

Manages rental bookings, extends rental periods, submits maintenance requests, and reviews service history via a user-friendly portal.

Technician (Custom Addon)

Handles repair tasks with assigned schedules and tracks maintenance activities efficiently using dedicated tools (available with addon).

Manager Dashboard

Gain real-time control with intuitive widgets designed for non-technical managers to oversee rentals and maintenance effectively.

  • Rental overview displaying equipment status and overdue returns
  • Equipment availability calendar highlighting rented and maintenance slots
  • Payment tracker with detailed invoice statuses
  • Customer activity log showing recent bookings and requests
  • Maintenance feed with upcoming tasks and photo logs
  • Analytics widget for utilization and revenue trends
  • Real-time alerts for bookings, returns, and maintenance needs
  • Messaging hub for seamless communication with customers and technicians
Medical equipment manager dashboard preview

Standard Plan

Essential features for managing medical equipment rentals, maintenance, and billing with ease.

Equipment Catalog Management

Included

Organize and maintain a detailed inventory of medical equipment with ease.

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Availability Scheduling

Included

View and manage equipment availability with an interactive calendar.

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Rental Booking Process

Included

Streamline equipment reservations with a simple online form.

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Return Monitoring System

Included

Track rental returns with timely due date reminders.

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Maintenance Scheduling Tool

Included

Schedule and document equipment maintenance with proactive alerts.

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Digital Contract Creation

Included

Generate and share professional rental agreements electronically.

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Deposit Management

Included

Track and manage rental deposits with ease.

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Customer Rental History

Included

Maintain a comprehensive record of all customer rental activities.

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Rental Performance Reports

Included

Access insightful reports on rental volume and revenue trends.

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Overdue Return Alerts

Included

Receive notifications for late equipment returns.

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Two-Way Communication Hub

Included

Facilitate direct messaging between managers and customers.

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Equipment Inspection Logs

Included

Document inspections with photos and notes for compliance.

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Billing Data Integration

Included

Export rental data for seamless integration with billing systems.

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Technician Task Assignment

Included

Assign and track maintenance tasks for technicians.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited bookings
  • Email notifications + ICS
  • Role-based access
  • Customer portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights.

Branded Signal Templates

$25

Customize signals with your logo and colors for a professional touch.

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Automated Follow-Up Campaigns

$28

Reconnect with inactive subscribers through targeted email campaigns.

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Advanced Trend Analytics

$22

Unlock deep insights into subscriber and performance trends.

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Voucher & Discount Sender

$24

Offer tailored promotions to encourage subscriber renewals.

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Smart Waitlist Management

$20

Efficiently handle oversubscribed plans with automated waitlists.

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Multi-Group Hierarchy

$21

Organize subscribers into specialized groups for targeted signals.

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Bulk Signal Import

$23

Import multiple signals at once to save time.

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Feedback Module

$20

Gather valuable subscriber feedback to improve services.

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Priority Flags

$22

Highlight urgent signals for immediate subscriber action.

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Digital Signature for Agreements

$25

Securely sign subscriber agreements online.

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Custom Fields for Signals

$21

Add unique data fields to enhance signal customization.

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Report Delivery Automation

$20

Automatically share performance reports with subscribers.

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Workload Balancer

$23

Distribute signal tasks evenly among providers.

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Loyalty Program Integration

$22

Reward loyal subscribers with exclusive perks.

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Escalation Engine

$24

Automatically escalate critical issues to managers.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99
  • Equipment Catalog Management
  • Availability Scheduling
  • Rental Booking Process
  • Return Monitoring System
  • Maintenance Scheduling Tool
  • Digital Contract Creation
  • Deposit Management
  • Customer Rental History

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Branded Signal Templates
  • Automated Follow-Up Campaigns
  • Advanced Trend Analytics
  • Voucher & Discount Sender
  • Smart Waitlist Management
  • Multi-Group Hierarchy
  • Bulk Signal Import
  • Feedback Module

What Healthcare Providers Are Saying

“Manual tracking errors are history—our rentals are now seamless and compliant.”

— Dr. James, Clinic Manager

“The portal saves us time, and reminders keep equipment in top shape.”

— Linda, Home Care Provider

“Task assignments and logs make repairs faster and more efficient.”

— Mark, Technician

Ready to streamline your equipment management?

Start with the Standard Plan and customize with add-ons for optimal performance.