Interior Design Project Tracker & Client Approval System

Transform your interior design firm seamlessly

A comprehensive interior design project management software that eliminates coordination chaos, tracks revisions with versioning, and handles approvals instantly. Ideal for small interior design firms seeking efficiency and client retention.

Trusted by interior design firms worldwide
Modern interior design platform dashboard preview

The Core Problem

Small interior design firms struggle with manual coordination, scattered design files, version mix-ups, delayed approvals, and unclear payment tracking. This platform provides streamlined project management, versioned revisions, transparent approvals, and efficient oversight to prevent delays, reduce rework, and enhance client satisfaction.

  • Manual coordination and email revisions causing delays
  • Scattered files leading to version mix-ups and rework
  • Unclear payment tracking and overdue invoices
  • Lack of centralized approvals risking disputes and churn

Outcome

A self-hosted platform that automates revisions, approvals, and tracking for transparent interior design project management and satisfied clients.

Designed for Every Role

Owner / Designer

Oversees all projects, design revisions, client approvals, payment tracking, and team interactions with real-time dashboards and analytics for complete control.

Project Manager (Optional)

Manages assigned tasks, supplier coordination, document uploads, and client communications to ensure seamless project execution and updates.

Client

Accesses a dedicated self-service portal to view moodboards, approve designs, track payments, monitor timelines, and communicate directly with the team.

Owner Dashboard

Gain real-time oversight with intuitive widgets designed for non-technical users to monitor and manage interior design operations effectively.

  • Project overview grid by status, filterable by client or phase with color-coding for delays and pending approvals
  • Real-time task tracker showing updates like sourced materials or completed installations
  • Client engagement metrics including approval rates, dispute resolutions, and payment timeliness
  • Payment tracker for milestones with alerts for overdue invoices and automated receipts
  • Revision log for versioned designs with approval history and change details
  • Communication hub for one-to-one messaging and announcement logs
  • Alerts feed for notifications on approvals, payments, disputes, and task completions
  • Analytics widget displaying revenue trends, project completion rates, and client retention metrics
Interior design owner dashboard preview

Standard Plan

Core interior design project management features for revisions, approvals, tracking, and client communication.

Moodboard Sharing

Included

Securely share design moodboards with clients for quick feedback and annotations.

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Versioned Design Uploads

Included

Track and manage design revisions with clear versioning to avoid confusion.

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Payment Milestones

Included

Set and track payment stages to maintain steady cash flow.

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Approval Logs

Included

Record and timestamp client approvals for designs to prevent disputes.

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Client Portal

Included

Provide clients with a self-service hub for project visibility and actions.

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Two-Way Messaging

Included

Facilitate direct communication between designers and clients within the portal.

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Project Timeline Tracker

Included

Monitor project phases and deadlines for on-time delivery.

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Document Upload & Sharing

Included

Manage and share project documents securely with clients.

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Task Assignment

Included

Assign and track tasks for managers or owners to coordinate efforts.

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Dispute Resolution

Included

Handle client disputes efficiently with logged resolutions.

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Payment Invoicing

Included

Generate and track invoices for milestones automatically.

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Client Document Submission

Included

Enable clients to upload necessary documents like floorplans.

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Basic Analytics

Included

Summarize performance with charts on revenue and retention.

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Email Notifications

Included

Send configurable alerts for all project events.

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Activity Log

Included

Track all actions with timestamps for oversight and audits.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited projects
  • Email notifications
  • Role-based access
  • Client portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights.

Project Manager Role

$25

Delegate tasks to dedicated managers for scaled operations.

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E-Signature for Approvals

$28

Capture digital signatures on designs and documents.

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Automated Follow-Up Campaigns

$22

Re-engage inactive clients with automated emails.

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Client Feedback System

$24

Collect post-project reviews for service improvements.

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Advanced Analytics Dashboard

$20

Access detailed insights on revenue and client demographics.

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Supplier Contact Directory

$21

Store and search supplier details for quick sourcing.

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Multi-Project Hierarchy

$23

Organize projects by categories like residential or commercial.

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Client Inspiration Board

$20

Allow clients to share ideas and images for designs.

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Payment Gateway Integration

$22

Enable secure online payments for milestones.

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Revision Approval Workflow

$20

Automate multi-step approvals for revisions.

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Voucher & Discount Sender

$25

Offer promotions to clients for repeat bookings.

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Task Deadline Reminders

$21

Prompt completions with automated reminders.

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Client Onboarding Automation

$20

Streamline new client setup with welcome emails and forms.

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Design Template Library

$22

Reuse customizable design templates for efficiency.

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Escalation Engine

$23

Auto-escalate issues like delayed approvals.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99
  • Moodboard Sharing
  • Versioned Design Uploads
  • Payment Milestones
  • Approval Logs
  • Client Portal
  • Two-Way Messaging
  • Project Timeline Tracker
  • Document Upload & Sharing

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Project Manager Role
  • E-Signature for Approvals
  • Automated Follow-Up Campaigns
  • Client Feedback System
  • Advanced Analytics Dashboard
  • Supplier Contact Directory
  • Multi-Project Hierarchy
  • Client Inspiration Board

What Interior Design Firms Are Saying

“Project delays are gone, and client approvals have never been easier.”

— Alex, Interior Design Firm Owner

“Task coordination and supplier interactions are streamlined, saving us hours every week.”

— Maria, Project Manager

“The portal makes tracking designs and payments so straightforward and convenient.”

— Sarah, Client

Ready to elevate your interior design firm?

Start with the Standard Plan and customize with add-ons for optimal efficiency.