Gym & Fitness Center Management System

Transform your gym management

A cutting-edge system designed for gyms to streamline memberships, schedules, and progress tracking with ease.

Trusted by modern gyms
Modern, efficient gym management system visual

The Core Problem

Small gym owners and trainers face inefficiencies with manual tracking, while members struggle with unclear schedules and progress updates. This system offers a centralized solution to streamline operations, enhance member engagement, and boost retention effortlessly.

  • Manual membership tracking errors
  • Overbooked or missed classes
  • Untracked client progress
  • Delayed equipment maintenance

Outcome

A unified platform that automates gym tasks, improves member satisfaction, and provides real-time insights for all roles.

Designed for Every Role

Owner / Admin

Takes charge of gym operations, membership management, and financial oversight with role-based access.

Trainer / Instructor

Manages training sessions and client progress with dedicated tools to optimize performance and communication.

Client (Member)

Enjoys a self-service portal to manage memberships, track fitness goals, and stay connected with ease.

Owner/Admin Dashboard

Gain real-time control over gym operations with intuitive insights and alerts.

  • Membership Overview: Status grid of active, expired, or pending memberships
  • Class Schedule Calendar: Visual class occupancy and no-show insights
  • Payment Tracker: List of due and paid memberships with invoice access
  • Client Progress Feed: Aggregated goals and session logs at a glance
  • Maintenance Alerts: Real-time equipment issue notifications
  • Analytics Widget: Charts for retention, revenue, and class attendance
  • Alerts Feed: Updates on renewals, bookings, and low attendance
  • Messaging Hub: Centralized chat oversight for Owner-Trainer and Trainer-Client
Owner/Admin Dashboard preview

Standard Plan

Essential tools to manage memberships, classes, and progress with confidence.

Membership Profile Management

Included

Effortlessly create and update client fitness profiles.

Explore →

Class Scheduling Module

Included

Organize and manage gym class schedules with ease.

Explore →

Attendance Tracking

Included

Monitor class attendance with precision.

Explore →

Progress Logging

Included

Track and showcase client fitness achievements.

Explore →

Payment & Renewal Reminders

Included

Simplify membership renewals with automated reminders.

Explore →

Equipment Maintenance Log

Included

Maintain gym equipment with a detailed tracking system.

Explore →

Client Feedback Collection

Included

Gather valuable insights with post-session surveys.

Explore →

Marketing Campaign Tool

Included

Engage members with targeted promotional emails.

Explore →

Inventory Management for Supplements

Included

Track and manage gym supplement stock efficiently.

Explore →

Trainer Performance Reports

Included

Evaluate trainer efficiency with detailed analytics.

Explore →

Goal Setting & Tracking

Included

Support clients in achieving their fitness goals.

Explore →

Dashboard Analytics

Included

Gain insights with comprehensive gym performance metrics.

Explore →

Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited bookings
  • Email notifications
  • Role-based access
  • Client portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights — $20-50 each.

Auto-resend "Are you coming?"

$25/mo

Gentle nudges when clients haven't confirmed or checked in.

Explore →

Circular Waitlist / Slot Offers

$22/mo

Auto-offer cancelled slots to waitlisted clients.

Explore →

Multi-location / Branch Support

$35/mo

Manage multiple branches with filtered dashboards.

Explore →

Advanced Reporting & Analytics

$28/mo

Interactive charts for trends, retention, and no-show stats.

Explore →

Gift Cards & Vouchers

$20/mo

Generate, sell, and redeem gift cards with balance tracking.

Explore →

Appointment Deposits / Prepayments

$24/mo

Require partial prepayments for high-value bookings.

Explore →

Recurring / Subscription Services

$30/mo

Auto-schedule recurring visits and manage billing cycles.

Explore →

SMS + MMS Support

$26/mo

Add SMS/MMS sends for reminders and promos.

Explore →

Advanced Client Segmentation & Targeting

$21/mo

Tag clients (e.g., VIP) for targeted campaigns.

Explore →

Auto-coupons Based on Behavior

$23/mo

Trigger offers based on inactivity or milestones.

Explore →

Gift / Referral Program

$27/mo

Reward referrals and track credits.

Explore →

Stylist Commission / Payroll Module

$29/mo

Record commissions and generate payout sheets.

Explore →

Inventory of Consumables / Product Sales

$20/mo

Manage stock, reduce on sale, and suggest reorders.

Explore →

Birthday / Anniversary Reminders & Offers

$25/mo

Personalized offers based on dates in profiles.

Explore →

Advance Booking Limits & Controls

$22/mo

Set booking windows and approvals for premium services.

Explore →

Service Bundles / Upsell Suggestions

$24/mo

Smart suggestions for add-ons during booking.

Explore →

Shift Swap / Self-Scheduling for Staff

$21/mo

Staff shift requests with approval workflow.

Explore →

Training / Notes / Procedure Attachments

$20/mo

Attach docs/videos to services for staff.

Explore →

Mobile Check-in / Kiosk Interface

$23/mo

"I'm here" button for arrivals to alert staff.

Explore →

Reorder Favorite Services

$20/mo

One-click rebook from client history.

Explore →

Surge Pricing During Peak Demand

$26/mo

Dynamic price increases during peak demand.

Explore →

Multi-language Support / Localization

$28/mo

Translate portals and emails by user preference.

Explore →

Third-party Payment Integration

$30/mo

Gateways for online payments during booking.

Explore →

Membership Tiers

$25/mo

VIP levels with perks and priority booking.

Explore →

Custom Branding & White-label Portal

$35/mo

Host under your own domain and branding.

Explore →

Booking Widget / Embed

$22/mo

Embed booking form on your website.

Explore →

Loyalty / Credit Programs

$24/mo

Earn and redeem points for visits.

Explore →

Coupon Tracking

$20/mo

Analytics on revenue from specific coupons.

Explore →

Promotional Zone

$23/mo

Auto-send timed seasonal offers.

Explore →

WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

Explore →

WhatsApp Media Notification Addon

$25/mo

Send images and media through WhatsApp notifications.

Explore →

Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

Explore →

Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

Explore →

Virtual Class Integration

$40/mo

Link classes to video platforms like Zoom.

Explore →

Custom Workout Templates

$35/mo

Create reusable workout plans for clients.

Explore →

Member App Notifications

$30/mo

Send portal-based alerts to members.

Explore →

Multi-Location Support

$45/mo

Manage multiple gym sites efficiently.

Explore →

Custom Goal Challenges

$38/mo

Launch gym-wide fitness challenges.

Explore →

Equipment Booking System

$32/mo

Allow clients to reserve gym equipment.

Explore →

Trainer Scheduling Optimizer

$40/mo

Balance trainer workloads automatically.

Explore →

Custom Membership Plans

$45/mo

Design tailored membership tiers.

Explore →

Advanced Feedback Analytics

$35/mo

Analyze client feedback with detailed charts.

Explore →

Goal Achievement Badges

$30/mo

Reward clients with milestone badges.

Explore →

Custom Notification Rules

$40/mo

Set tailored alerts for gym events.

Explore →

Loyalty Rewards Program

$50/mo

Offer points for repeat visits.

Explore →

Waitlist Management

$28/mo

Queue bookings for full classes.

Explore →

Quick Comparison

Standard Plan

Complete base platform for daily operations

$99/mo
  • Membership Profile Management
  • Class Scheduling Module
  • Attendance Tracking
  • Progress Logging
  • Payment & Renewal Reminders
  • Equipment Maintenance Log
  • Client Feedback Collection
  • Marketing Campaign Tool

Custom Add-ons

Pick-and-choose advanced capabilities

$20-50 each
  • Auto-resend "Are you coming?"
  • Circular Waitlist / Slot Offers
  • Multi-location / Branch Support
  • Advanced Reporting & Analytics
  • Gift Cards & Vouchers
  • Appointment Deposits / Prepayments
  • Recurring / Subscription Services
  • SMS + MMS Support

What Gyms Are Saying

“Membership renewals are up, and I save hours each week.”

— Jake, Gym Owner

“Tracking progress has never been easier for my clients.”

— Sara, Fitness Trainer

“I love the easy booking and seeing my fitness gains.”

— Mike, Regular Member

Ready to elevate your gym?

Start with the Standard Plan and enhance it with add-ons as needed.