Exam Invigilation & Room Allocation System

Streamline exam invigilation and room allocation effortlessly

A robust exam management software that automates invigilator assignments, generates seating plans, detects conflicts, and provides real-time dashboards. Perfect for schools, colleges, and universities aiming for error-free and compliant exam operations.

Trusted by educational institutions worldwide
Modern exam invigilation platform dashboard preview

The Core Problem

Educational institutions face challenges with manual exam scheduling, leading to conflicts like double-booked invigilators or rooms, uneven workloads, and logistical errors causing delays and compliance issues. This centralized platform automates invigilation assignments, room allocations, and seating plans to eliminate errors, ensure fair distribution, and streamline operations for admins, invigilators, and students.

  • Invigilator conflicts and double-bookings
  • Uneven workloads and compliance risks
  • Room overbooking and seating disruptions
  • Manual reassignments and delays

Outcome

A self-hosted web platform that automates allocations, detects conflicts, and provides role-based access for efficient exam management.

Designed for Every Role

Admin (Exam Controller)

Manages exam schedules, invigilator assignments, room allocations, conflict resolutions, and generates reports for seamless oversight.

Invigilator (Teacher)

Views assigned exams, accesses seating charts, marks attendance, logs issues, and requests swaps through an intuitive dashboard.

Student

Accesses personal exam schedules, room and seat assignments, notifications, and downloadable reports for clarity and preparation.

Admin Dashboard

Access real-time insights with user-friendly widgets tailored for exam controllers to oversee and optimize invigilation and allocations.

  • Exam overview grid by date and status, with filters and color-coded conflicts
  • Invigilator workload heatmap showing balanced or overloaded assignments
  • Room allocation previews with capacity and utilization metrics
  • Conflict alerts listing issues like double-bookings
  • Student enrollment counts per exam with seating previews
  • Reports widget summarizing attendance, fairness, and coverage
  • Real-time alerts feed for conflicts, swaps, and maintenance
  • Messaging hub for communications with invigilators and students
Exam admin dashboard preview

Standard Plan

Essential features for automated exam invigilation, room allocation, conflict detection, and reporting.

Exam Creation & Scheduling

Included

Set up exams with details like dates, durations, and student counts, with automatic room suggestions based on capacity.

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Allocation of Invigilators

Included

Automatically assign invigilators based on availability, experience, and workload limits to ensure fair distribution.

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Room Capacity & Seating Plan Generator

Included

Generate randomized seating plans based on room size and student numbers to minimize cheating risks.

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Printable Room Charts & Attendance Sheets

Included

Produce PDF reports with seat numbers and barcode-enabled attendance sheets for quick scanning.

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Conflict Detection

Included

Identify scheduling conflicts like double-booked invigilators or rooms during allocation.

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Invigilator Swap/Replace

Included

Facilitate reassignments for invigilators in cases like absences, with automatic notifications.

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Digital Attendance Capture

Included

Enable online marking of attendance via QR or barcode scans for students and invigilators.

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Centralized Dashboard

Included

Provide a unified view of all exams, workloads, and conflicts with real-time updates.

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Export Schedules

Included

Generate CSV or PDF exports of exam schedules, assignments, and plans for notice boards.

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Staff Workload Reports

Included

Track and report on invigilator assignments to maintain fairness and prevent overload.

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Student Enrollment Tracker

Included

Manage student lists per exam and automatically assign seats upon enrollment.

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Basic Reporting

Included

Create summaries on attendance, conflicts, and maintenance, exportable as CSV.

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Only $99/one-time payment only

Unlock the complete base platform for your entire institution.

  • Unlimited exam schedules
  • Email notifications
  • Role-based access
  • Student portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and analytics for larger institutions.

Advanced Conflict Resolution

$25

Automatically suggest fixes for detected conflicts with approval workflows.

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Invigilator Performance Analytics

$28

Track invigilator efficiency through charts on assignments, attendance accuracy, and issues.

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Automated Invigilator Scheduling

$22

Assign invigilators based on skills and experience for specialized exams.

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Room Utilization Reports

$24

Analyze room usage with occupancy rates and peak hour insights, exportable as PDF.

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Digital Invigilator Check-In

$20

Allow invigilators to confirm arrival online, updating exam statuses.

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Student Exam Feedback

$21

Collect post-exam ratings and comments, aggregated in admin dashboards.

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Custom Exam Forms

$23

Add custom fields to exams, incorporated into plans and portals.

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Automated Conflict Alerts

$20

Proactively scan schedules for issues before finalization with alerts.

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Invigilator Swap Automation

$22

Suggest alternatives for absences with approval workflows.

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Exam Resource Tracker

$20

Manage supplies like papers per exam with low stock alerts.

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Digital Exam Reports

$25

Compile post-exam summaries of attendance, incidents, and feedback into PDF.

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Student Grouping

$21

Group students by needs like special arrangements for customized seating.

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Invigilator Feedback System

$20

Collect post-exam feedback from invigilators, aggregated for admins.

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Multi-Language Support

$22

Translate the portal interface for diverse users.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for core exam operations

$99
  • Exam Creation & Scheduling
  • Allocation of Invigilators
  • Room Capacity & Seating Plan Generator
  • Printable Room Charts & Attendance Sheets
  • Conflict Detection
  • Invigilator Swap/Replace
  • Digital Attendance Capture
  • Centralized Dashboard

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Advanced Conflict Resolution
  • Invigilator Performance Analytics
  • Automated Invigilator Scheduling
  • Room Utilization Reports
  • Digital Invigilator Check-In
  • Student Exam Feedback
  • Custom Exam Forms
  • Automated Conflict Alerts

What Educational Institutions Are Saying

“No more scheduling conflicts; the automated allocations have transformed our exam processes.”

— Dr. Elena, University Exam Controller

“Clear dashboards and real-time updates make managing assignments straightforward.”

— Prof. Raj, Invigilator

“Easy access to seating plans reduces anxiety and ensures smooth exam days.”

— Student Union Rep

Ready to optimize your exam invigilation?

Begin with the Standard Plan and enhance with add-ons for comprehensive management.