Daycare Center Management Suite

Streamline your daycare operations effortlessly

A comprehensive daycare management software that ensures accurate attendance, real-time parent updates, and compliance reporting. Ideal for small childcare centers seeking safety, efficiency, and parent trust.

Trusted by daycare centers worldwide
Modern daycare management platform dashboard preview

The Core Problem

Daycare centers risk child safety and parent trust due to attendance tracking errors, communication gaps, and inconsistent activity logging. Manual check-ins lead to miscounts, delayed updates frustrate parents, and poor records hinder compliance. Staff waste time on spreadsheets, and parents lack easy access to daily insights, eroding loyalty.

  • Attendance tracking errors risking child safety
  • Communication gaps causing parent frustration
  • Inconsistent logging hindering compliance
  • Manual processes wasting staff time

Outcome

A self-hosted platform that automates check-ins, provides real-time updates, and generates reports for enhanced safety, efficiency, and parent retention in daycare management.

Designed for Every Role

Director / Owner

Oversees operations with full control, including child profiles, reports, staff management, and settings to ensure safety, compliance, and financials.

Caregiver / Staff

Handles daily tasks like logging attendance, activities, health, uploading photos, verifying pickups, and viewing parent notes for efficient childcare.

Parent

Accesses a self-service portal to view child updates, photos, invoices, feedback forms, messages, RSVP events, and authorize pickups.

Owner Dashboard

Gain real-time oversight with intuitive widgets designed for non-technical users to monitor and manage daycare operations effectively.

  • Attendance overview with real-time counts of children present, color-coded by room or age group
  • Activity feed displaying logs of naps, meals, and incidents with timestamps
  • Parent alerts for pickups, feedback submissions, or emergencies
  • Compliance snapshot showing due reports, health logs, and enrollment trends
  • Staff schedule with shifts and child-to-staff ratios
  • Photo gallery for recent uploads and quick review
  • Analytics charts for attendance rates, billing, and parent satisfaction
Daycare owner dashboard preview

Standard Plan

Core daycare management software features for attendance tracking, activity logging, and compliance efficiency.

Child Profile Management

Included

Store detailed child records including age, allergies, preferences, and emergency contacts for personalized care.

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Daily Attendance Log

Included

Track child check-ins and check-outs with timestamps to maintain accurate real-time counts.

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Activity & Nap Logging

Included

Record daily activities, naps, and playtime with timestamps for transparent parent updates.

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Meal Tracking

Included

Log meals and snacks with automatic allergy checks from child profiles.

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Parent Pickup Authorization

Included

Verify authorized pickups with pre-set lists and ID checks for enhanced security.

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Billing for Hours

Included

Automatically calculate fees based on attendance hours and generate invoices.

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Emergency Contact System

Included

Access emergency contacts quickly from profiles for rapid incident response.

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Feedback Daily Reports

Included

Generate end-of-day summaries compiling logs into shareable reports with feedback forms.

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Staff Shift Management

Included

Assign shifts to caregivers while verifying child-to-staff ratios for compliance.

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Inventory for Supplies

Included

Manually track supplies like diapers with low-level alerts.

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Event Calendar for Parents

Included

Schedule parent events with RSVPs integrated into the portal.

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Health Log

Included

Record illnesses and medications with timestamps and severity alerts.

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Analytics on Enrollment

Included

Generate charts for attendance rates and occupancy trends on demand.

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Photo Sharing

Included

Upload daily photos linked to activities for parent viewing in the portal.

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Compliance Reporting

Included

Auto-compile logs into regulatory reports for audits with due-date reminders.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited users
  • Email notifications
  • Role-based access
  • Parent portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights.

Performance Event Planning

$25

Schedule parent-teacher conferences or shows with calendar integration.

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Inventory Enhancements

$20

Categorize supplies with manual forecasting and usage logs.

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Advanced Reporting & Analytics

$28

Interactive graphs for health trends and enrollment with custom filters.

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Multi-location / Branch Support

$30

Manage multiple sites with child and staff assignments.

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Gift Cards & Vouchers

$22

Issue codes for referrals or promotions redeemable on billing.

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Recurring / Subscription Enhancements

$25

Manage monthly plans with auto-billing and usage tracking.

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SMS Support for Notifications

$24

Add text messages for urgent alerts alongside emails.

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Advanced Parent Segmentation & Targeting

$23

Tag parents for targeted campaigns based on behaviors.

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Auto-Coupons Based on Behavior

$20

Trigger discounts for referrals or inactivity automatically.

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Referral Program

$22

Reward parents for new enrollments with credits.

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Caregiver Commission Module

$21

Calculate incentives based on performance metrics like feedback.

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Birthday / Anniversary Reminders & Offers

$20

Auto-send wishes and offers based on profile dates.

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Upsell Suggestions During Enrollment

$23

Recommend add-ons like extended hours based on profiles.

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Shift Swap / Self-Scheduling for Caregivers

$20

Allow swap requests with director approvals.

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Custom Branding & White-label Portal

$25

Customize the portal with center logos and assets.

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Booking Widget / Embed

$22

Embed enrollment forms on websites for easy submissions.

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Membership Tiers

$24

Create VIP levels with perks like priority spots based on tenure.

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Third-party Payment Integrations

$25

Connect gateways for auto-payments and transactions.

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Premium WhatsApp Notification Feature

$99

Enable real-time alerts like check-ins via messaging apps.

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Follow-up Messaging Addon

$25

Send automated nudges for feedback or due items.

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Media Attachment for Follow-ups

$20

Attach photos to follow-up messages with fees per send.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99
  • Child Profile Management
  • Daily Attendance Log
  • Activity & Nap Logging
  • Meal Tracking
  • Parent Pickup Authorization
  • Billing for Hours
  • Emergency Contact System
  • Feedback Daily Reports

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Performance Event Planning
  • Inventory Enhancements
  • Advanced Reporting & Analytics
  • Multi-location / Branch Support
  • Gift Cards & Vouchers
  • Recurring / Subscription Enhancements
  • SMS Support for Notifications
  • Advanced Parent Segmentation & Targeting

What Daycare Centers Are Saying

“Attendance errors are eliminated, and real-time updates have built stronger parent trust.”

— Alex, Daycare Center Owner

“Daily logging is streamlined, making our routines more efficient and less error-prone.”

— Maria, Caregiver

“The portal gives me peace of mind with instant access to my child's day.”

— Sarah, Parent

Ready to enhance your daycare management?

Start with the Standard Plan and customize with add-ons for optimal safety and efficiency.