Dance Studio System

Transform your dance studio seamlessly

A comprehensive dance studio management software that eliminates scheduling conflicts, tracks student progress with detailed logs, and handles payments efficiently. Ideal for small dance studios aiming for operational excellence and growth.

Trusted by dance studios worldwide
Modern dance studio platform dashboard preview

The Core Problem

Dance studios often face revenue loss and diminished student loyalty from overcrowded classes, inconsistent progress monitoring, and high drop-off rates due to inadequate engagement. Manual management of enrollments, reminders, and event planning consumes valuable time, missing chances for upselling and retention. Our system delivers comprehensive organization, real-time analytics, and automated engagement features to prevent overcapacity issues, ensure precise progress tracking, and elevate retention with tailored nudges—empowering studios to efficiently fill classes, increase repeat enrollments, and optimize performance events.

  • Overcrowded classes and scheduling conflicts
  • Inconsistent student progress tracking
  • High drop-offs from poor engagement
  • Manual handling of enrollments and reminders

Outcome

A self-hosted platform that automates class management, monitors progress, and boosts retention for superior studio efficiency and student satisfaction.

Designed for Every Role

Owner / Instructor

Exercises full authority over the platform, managing class schedules, progress monitoring, reporting, and configurations. Oversees operations, staff, students, and finances while actively teaching classes.

Staff / Receptionist

Manages everyday enrollments, student arrivals, simple updates, and routine tasks. This role may combine with Owner/Instructor in smaller studios for streamlined operations.

Assistant Instructor

Concentrates on recording attendance, adding progress annotations, and aiding classes without broad administrative privileges.

Student (Portal)

Utilizes a user-friendly self-service portal for class bookings, schedule viewing, progress tracking, and update reception.

Owner Dashboard

Obtain real-time oversight with user-friendly widgets tailored for effortless monitoring and management of dance studio activities.

  • Today’s Schedule: Classes organized by instructor, color-coded by type (e.g., blue for beginner, red for advanced) and occupancy (e.g., green for open spots)
  • Upcoming Alerts: Notifications highlighting low attendance, waitlist potentials, or pending membership renewals
  • Student Stats: Analysis of new versus returning students, attendance percentages, and loyalty initiative involvement
  • Revenue Snapshot: Overviews for daily, weekly, or monthly periods, segmented by class varieties, memberships, and received payments
  • Progress Timeline: Summaries of recent student annotations and feedback for swift assessment
  • Marketing & Reminders: Insights into planned emails, survey feedbacks, and redeemed loyalty incentives
  • Alerts: Notifications for cancellations, progress achievements, or overdue payments
Dance studio owner dashboard preview

Standard Plan

Essential dance studio management features for class organization, progress monitoring, and basic retention strategies.

Student Profiles & Level Tracking

Included

Build and update comprehensive student profiles with dance genres, proficiency levels, and preferences for personalized experiences.

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Class Schedule Calendar

Included

Utilize a real-time shared calendar for group and private classes with drag-and-drop functionality and capacity controls.

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Attendance & Progress Log

Included

Log attendance and detailed progress notes on skills and improvements, accessible to students for motivation.

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Membership Management

Included

Oversee subscriptions like monthly unlimited or class packs with automated renewal tracking.

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Feedback Surveys

Included

Gather post-class insights on instruction and difficulty through automated surveys.

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Instructor Matching

Included

Pair students with suitable instructors based on levels, styles, and schedules.

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Video Resource Sharing

Included

Share tutorial videos and routines linked to classes or student profiles for on-demand access.

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Payment Processing

Included

Handle payments for classes, memberships, or extras with invoice generation and tracking.

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Waitlist for Classes

Included

Manage waitlists for full classes, notifying students when spots become available.

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Analytics on Attendance

Included

Generate basic reports on class fill rates and retention trends with simple visualizations.

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Loyalty Program for Frequent Attendees

Included

Reward regular attendance with points redeemable for discounts or free classes.

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Cancellation Policies

Included

Enforce cancellation rules with fees for late notices and automated refunds.

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Marketing Emails

Included

Send targeted promotions for new classes or offers to segmented student lists.

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Role-based Access / Permissions

Included

Control user views to relevant data only, such as student schedules or class logs.

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Audit Log / Activity History

Included

Track all changes like enrollments or cancellations for accountability.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited bookings
  • Email notifications + ICS
  • Role-based access
  • Student portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights.

Performance Show Planning Tools

$20

Streamline recital and show scheduling with participant assignments and promotional features.

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Costume Inventory Management

$20

Track and assign costumes for events or classes with manual stock monitoring.

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Advanced Reporting & Analytics

$20

Access interactive graphs for insights into revenue trends and class popularity.

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Multi-location / Branch Support

$20

Manage multiple studio sites from a single system with unified data.

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Gift Cards & Vouchers

$20

Create and redeem digital cards for classes or memberships.

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Recurring / Subscription Enhancements

$20

Advance memberships with auto-scheduling and tiered benefits.

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SMS Support for Notifications

$20

Add text messaging for timely reminders and alerts.

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Advanced Student Segmentation & Targeting

$20

Tag students for personalized marketing campaigns.

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Auto-Coupons Based on Behavior

$20

Automatically send discounts for behaviors like inactivity.

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Referral Program

$20

Reward students for successful new enrollments.

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Instructor Commission Module

$20

Calculate commissions based on taught classes.

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Birthday / Anniversary Reminders & Offers

$20

Send personalized perks on special dates from profiles.

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Upsell Suggestions During Booking

$20

Recommend add-ons based on student history during bookings.

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Shift Swap / Self-Scheduling for Instructors

$20

Enable instructors to request swaps or schedule with approvals.

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Custom Branding & White-label Portal

$20

Personalize the portal with studio logos and domains.

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Booking Widget / Embed

$20

Embed forms on studio websites for direct bookings.

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Membership Tiers

$20

Implement VIP levels with priority perks based on thresholds.

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Third-party Payment Integrations

$20

Connect advanced gateways for smooth transactions.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99
  • Student Profiles & Level Tracking
  • Class Schedule Calendar
  • Attendance & Progress Log
  • Membership Management
  • Feedback Surveys
  • Instructor Matching
  • Video Resource Sharing
  • Payment Processing

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Performance Show Planning Tools
  • Costume Inventory Management
  • Advanced Reporting & Analytics
  • Multi-location / Branch Support
  • Gift Cards & Vouchers
  • Recurring / Subscription Enhancements
  • SMS Support for Notifications
  • Advanced Student Segmentation & Targeting

What Dance Studios Are Saying

“Overcrowding issues are resolved, and tracking student progress has become effortless.”

— Alex, Dance Studio Owner

“Enrollments and daily tasks are now streamlined, saving us significant time weekly.”

— Maria, Staff Member

“Detailed profiles allow me to customize classes for improved student results.”

— Sarah, Instructor

Ready to elevate your dance studio?

Start with the Standard Plan and customize with add-ons for optimal efficiency.