Office & Co-Working Space Management

Run your co-working space without the chaos

A modern management system for co-working and office spaces to prevent overbookings, streamline billing, and optimize occupancy with seamless tools for bookings, check-ins, and member management.

Trusted by modern co-working spaces
Modern, elegant product-inspired hero visual for co-working space management

The Core Problem

Small co-working spaces (25–50 members) juggle spreadsheets, wall calendars, and manual logs for desk/room bookings, check-ins, and billing, leading to overbookings (e.g., two members assigned to one desk, losing $200/month), forgotten payments (e.g., $50 unrecorded day passes), and outdated member profiles (e.g., wrong preferences causing complaints). Owners lack visibility into occupancy trends or no-shows (e.g., 15% flake rate costing $500/month), hindering growth. Receptionists handle walk-ins and check-ins manually, wasting 10 hours/week on data entry and follow-ups.

  • Overbookings and double assignments
  • Forgotten payments and unrecorded passes
  • Outdated profiles and preferences
  • Lack of occupancy trends and no-show insights

Outcome

A self-hosted, web-based platform that prevents overbookings, automates billing, and provides real-time insights for efficient co-working space management.

Designed for Every Role

Owner / Manager

Oversees bookings, billing, and analytics. Dashboard View: Desk/room layout (color-coded: green=vacant, red=booked), booking calendar, check-in log, pending payments, member database, analytics (occupancy, revenue). Capabilities: Design layouts, book/cancel reservations, manage waitlists, track payments, generate reports, send broadcasts.

Receptionist

Handles check-ins and inquiries. Dashboard View: Daily check-ins, waitlist, member profiles, notifications. Capabilities: Log check-ins (QR scan), add walk-ins, update profiles, view schedules.

Owner/Manager Dashboard

Gain complete oversight with real-time widgets and alerts tailored for non-technical co-working owners.

  • Interactive floor plan with real-time status (e.g., 'Desk 5: Occupied')
  • Booking calendar with hourly/daily slots, filterable by desk/room
  • Recent arrivals log with QR scan history
  • Pending and collected payments for memberships and day passes
  • Member profiles with preferences and history
  • Occupancy rates (e.g., 85%), no-show stats (10%), revenue trends
  • Notifications for bookings, check-ins, overdues
Owner/Manager Dashboard preview

Standard Plan

Core tools to manage bookings, check-ins, billing, and analytics for small co-working spaces (25-50 members).

Interactive Desk/Room Layout Designer

Included

Create and manage customizable floor plans with real-time status updates.

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Reservation Calendar

Included

Manage bookings with time slots, capacity checks, and overlap prevention.

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Waitlist Management

Included

Queue walk-ins with estimated wait times and dynamic updates.

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Member Profiles & Self-Updates

Included

Store and update member details, preferences, and access levels.

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Check-In Log

Included

Track arrivals with QR scans and tie to billing for seamless operations.

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Billing for Memberships & Room Use

Included

Automate fee calculations, payment recording, and invoice generation.

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Role-Based Access (Admin, Member, Reception)

Included

Customize permissions to secure and streamline team workflows.

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PDF Contracts

Included

Generate customizable membership contracts with auto-filled details.

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Waiting Lists

Included

Manage overbooked slots with auto-notifications for availability.

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Printable Reservation Manifest

Included

Compile daily schedules into printable PDF manifests for staff.

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No-Show Statistics

Included

Track and analyze no-show rates linked to member profiles.

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Booking Cancellation Manager

Included

Handle cancellations with status updates and notifications.

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Customer Preference Alerts

Included

Flag special requests on schedules and dashboards for priority handling.

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Occupancy Analytics

Included

Visualize usage trends with charts and exportable reports.

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ICS Export for Reservations

Included

Sync bookings to member calendars with one-click ICS files.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited bookings
  • Email notifications + ICS
  • Role-based access
  • Member profiles

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights — $20-35 each.

Advanced Waitlist Automation

$25/mo

Prioritize waitlists based on member status for faster assignments.

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Dynamic Desk Merging

$22/mo

Combine desks intelligently for larger groups.

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Reservation Reminders

$20/mo

Send automated pre-booking reminders to reduce no-shows.

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Member Loyalty Program

$24/mo

Reward repeat visits with configurable perks.

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Advanced Analytics Dashboard

$28/mo

Detailed charts on revenue, demographics, and trends.

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Special Event Planner

$26/mo

Manage events or large bookings with custom profiles.

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Desk Turnover Optimizer

$23/mo

Suggest optimal turn times to maximize usage.

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Customer Feedback Collector

$21/mo

Gather post-visit surveys and aggregate results.

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Multi-Location Support

$35/mo

Manage multiple sites with togglable dashboards.

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VIP Member Flagging

$20/mo

Prioritize high-value members for desks and waitlists.

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Reservation Blacklist

$27/mo

Block repeat no-shows to protect revenue.

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Custom Email Templates

$20/mo

Personalize communications with branded templates.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25/mo

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99/one-time
  • Interactive Desk/Room Layout Designer
  • Reservation Calendar
  • Waitlist Management
  • Member Profiles & Self-Updates
  • Check-In Log
  • Billing for Memberships & Room Use
  • Role-Based Access (Admin, Member, Reception)
  • PDF Contracts

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Advanced Waitlist Automation
  • Dynamic Desk Merging
  • Reservation Reminders
  • Member Loyalty Program
  • Advanced Analytics Dashboard
  • Special Event Planner
  • Desk Turnover Optimizer
  • Customer Feedback Collector

What Co-Working Spaces Are Saying

“Our occupancy boosted and overbookings vanished within weeks.”

— Alex, Space Owner

“Manual logs are history. Waitlists and check-ins are effortless.”

— Jordan, Reception Lead

“Analytics and member profiles help optimize every day.”

— Taylor, Manager

Ready to streamline your co-working space?

Start with the Standard Plan and add advanced features anytime.