Boat Rental Fleet & Booking Management System

Transform your boat rental business seamlessly

A comprehensive boat rental management software that eliminates scheduling inefficiencies, tracks fleet maintenance with detailed logs, and handles payments instantly. Ideal for marina operators and rental services seeking operational efficiency and growth.

Trusted by boat rental services worldwide
Modern boat rental fleet management dashboard preview

The Core Problem

Boat rental operations often deal with underutilized vessels due to inefficient booking schedules, delayed maintenance leading to unexpected breakdowns and safety concerns, and manual handling of payments and client interactions resulting in disputes and lost customers. Staff face risks from inaccurate boat status information, while owners spend excessive time coordinating tasks. This platform streamlines bookings, fleet monitoring, and upkeep to enhance boat usage, automate billing for smoother transactions, and deliver real-time updates for improved safety—ultimately optimizing operations and revenue growth for small to medium-sized fleets in marinas or rental services.

  • Inefficient scheduling leading to idle boats
  • Maintenance delays causing breakdowns and safety risks
  • Manual payments and communications resulting in disputes
  • Outdated status info exposing staff to hazards

Outcome

A self-hosted platform that automates bookings, monitors fleet health, and simplifies management for enhanced efficiency and safety in boat rentals.

Designed for Every Role

Manager / Admin

Oversees bookings, maintenance schedules, financial tracking, reports, and coordinates with staff and clients for efficient operations.

Staff

Performs boat inspections, updates vessel statuses, logs rental activities, and manages on-site responsibilities with controlled access.

Client

Utilizes a self-service portal to reserve boats, check availability, settle payments, and receive timely updates.

Manager Dashboard

Gain real-time oversight with intuitive widgets designed for non-technical users to monitor and manage boat rental operations effectively.

  • Booking overview grid with status filters and color-coding for quick assessments
  • Maintenance task tracker organized by severity levels
  • Real-time fleet status monitoring including condition and utilization metrics
  • Calendar view displaying upcoming rentals, maintenance, and staff assignments
  • Photo log for reviewing recent inspection uploads
  • Analytics widgets showing trends in revenue, downtime, and client retention
  • Messaging system for threaded communications with staff and clients
Boat rental manager dashboard preview

Standard Plan

Core boat rental management software features for bookings, fleet tracking, and operational efficiency.

Booking Management

Included

Efficiently handle rental reservations and scheduling with availability checks.

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Fleet Inventory

Included

Track and update boat details including types, capacities, and conditions.

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Maintenance Scheduling

Included

Plan and monitor boat upkeep with recurring tasks and assignments.

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Client Profiles

Included

Manage client information, preferences, and rental histories.

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Photo Evidence

Included

Capture and store pre- and post-rental boat condition photos.

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Invoicing

Included

Generate detailed rental bills automatically upon completion.

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Reminder System

Included

Send automated alerts for bookings and maintenance.

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Dispute Resolution

Included

Log and manage client issues with evidence review.

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Activity Log

Included

Record all system actions with timestamps for auditing.

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Reporting

Included

Create business reports with trends and export options.

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Client Portal

Included

Provide self-service access for clients to book and manage rentals.

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Insurance Verification

Included

Track and verify client insurance documents for rentals.

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Fuel Tracking

Included

Log fuel levels before and after rentals for accurate billing.

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Damage Reporting

Included

Document boat damages with photos during inspections.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited bookings
  • Email notifications + ICS
  • Role-based access
  • Client portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights.

Geotagged Locations

$25

Manually verify boat positions with GPS entries.

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Branded Booking Pages

$28

Customize the client portal with your branding elements.

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Escalation for Delays

$22

Automate alerts for overdue boat returns.

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Bulk Import

$24

Import fleet data quickly via CSV files.

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Multi-Location Fleet

$20

Manage boats across multiple sites with aggregated views.

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Advanced Analytics

$21

Visualize detailed utilization and cost metrics.

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Auto-Assignment

$23

Automatically assign staff based on availability and skills.

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Custom Fields

$20

Add tailored fields to profiles and forms.

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Feedback Module

$22

Collect post-rental surveys and aggregate responses.

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Priority Reservations

$20

Offer VIP slots for loyal clients with auto-upgrades.

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Insurance Tracking

$25

Monitor boat insurance policies and expirations.

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Loyalty Programs

$21

Reward frequent renters with points and discounts.

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Recurring Plans

$20

Manage seasonal or regular rentals with auto-billing.

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Calendar Sync

$22

Export bookings to external calendars via ICS files.

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Dynamic Pricing

$23

Adjust rates automatically based on demand rules.

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Fuel and Usage Tracking

$20

Log fuel and operational hours for precise billing.

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Custom Notifications

$21

Tailor alerts for specific events and thresholds.

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Follow-up Messaging Addon

$25

Automate nudges for inactive clients via messaging.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99
  • Booking Management
  • Fleet Inventory
  • Maintenance Scheduling
  • Client Profiles
  • Photo Evidence
  • Invoicing
  • Reminder System
  • Dispute Resolution

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • Geotagged Locations
  • Branded Booking Pages
  • Escalation for Delays
  • Bulk Import
  • Multi-Location Fleet
  • Advanced Analytics
  • Auto-Assignment
  • Custom Fields

What Boat Rental Services Are Saying

“Fleet downtime is minimized, and maintenance tracking has streamlined our operations.”

— Alex, Marina Owner

“Bookings and staff assignments are now effortless, saving us valuable time daily.”

— Maria, Rental Manager

“Real-time boat status updates ensure safety and efficiency on the water.”

— Sarah, Staff Member

Ready to elevate your boat rental service?

Start with the Standard Plan and customize with add-ons for optimal efficiency.