Air Duct Cleaning and Repair System

Transform your air duct cleaning business seamlessly

A comprehensive air duct cleaning software that prevents scams, ensures EPA compliance, and builds client trust with photo proofs, warranties, and health benefit tracking. Ideal for small to medium HVAC services seeking efficiency and scalability.

Trusted by air duct cleaning services worldwide
Modern air duct cleaning platform dashboard preview

The Core Problem

Air duct cleaning businesses grapple with deceptive practices like bait-and-switch scams, improper cleaning that spreads contaminants or damages HVAC systems, and manual tracking that leads to lost evidence and compliance risks. This platform delivers a centralized solution for scheduling, evidence logging, and compliance verification to build trust, prevent disputes, and ensure regulatory adherence.

  • Deceptive practices and overcharging scams
  • Improper cleaning leading to damage or health issues
  • Manual tracking causing lost evidence and compliance risks
  • Lack of transparency for clients on service proofs

Outcome

A self-hosted platform that automates logging, ensures compliance, and provides client portals for verifiable air duct cleaning and repairs.

Designed for Every Role

Manager (Owner/Contractor)

Oversees operations, compliance, and client relations with dashboards showing job status, compliance scores, recent photos, analytics, and messaging hubs.

Technician (Cleaner)

Handles field work and evidence logging with views of assigned jobs, checklists, photo uploads, repair notes, and personal stats.

Client

Accesses a self-service portal for tracking job status, viewing proofs, warranties, health reports, and communicating with the team.

Manager Dashboard

Gain real-time oversight with intuitive widgets designed for non-technical users to monitor and manage air duct cleaning operations effectively.

  • Job overview grid with status filters and color-coded alerts for overdue repairs
  • Compliance tracker displaying EPA adherence scores with alert flags
  • Photo feed showcasing recent before/after uploads linked to jobs
  • Repair queue prioritizing open corrective actions
  • Analytics widget with charts for job volume, revenue, and warranty claims
  • Alerts feed for real-time notifications on bookings, uploads, and complaints
  • Messaging hub managing threads for team and client communications
Air duct cleaning manager dashboard preview

Standard Plan

Core air duct cleaning software features for compliance, evidence logging, and client trust building.

Job Scheduling & Assignment

Included

Efficiently schedule cleaning and repair jobs while assigning technicians and checking availability to prevent conflicts.

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Custom Checklist Builder

Included

Build reusable checklists for cleaning and repair tasks, including pass/fail options and required photo uploads.

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Photo & Video Evidence Capture

Included

Capture and upload timestamped before/after photos and videos for transparency and proof of work.

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Condition Log & Repair Notes

Included

Log duct conditions, issues, and repair details with severity ratings linked to checklists.

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Warranty Management

Included

Generate PDF warranties incorporating photos and logs for client access in portals.

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Health Benefit Tracker

Included

Record pre/post air quality metrics to generate reports highlighting improvements like reduced dust levels.

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Compliance Report Generator

Included

Produce EPA-compliant PDF reports with checklists, photos, and logs for audits and exports.

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Client Portal for Proofs & Updates

Included

Provide clients with secure access to view photos, warranties, reports, and job status updates.

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Two-Way Messaging

Included

Facilitate threaded chats between managers, technicians, and clients, saved in job histories.

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Automatic Reminders

Included

Send timely email reminders for jobs and warranty expiries to clients and team members.

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Dispute & Feedback Log

Included

Track client disputes and feedback submissions via portals for resolution and logging.

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Basic Analytics

Included

View summaries and charts on job volume, revenue, and warranty claims with CSV exports.

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Safety Checklist for Technicians

Included

Require pre-job safety checks like PPE verification and hazard assessments before starting work.

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Risk Assessment Tool

Included

Evaluate and log job risks with severity levels, integrating into quotes and reports.

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Audit Trail

Included

Automatically log all system actions for searchable records and oversight.

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Only $99/one-time payment only

Unlock the complete base platform for your entire team.

  • Unlimited jobs
  • Email notifications
  • Role-based access
  • Client portal

Add advanced capabilities anytime with add-ons.

All Add-ons

Extend the platform with advanced automation and insights.

E-Signature for Documents

$25

Enable digital signing of contracts and agreements for secure, timestamped records.

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Air Quality Test Integration

$28

Log pre/post air quality metrics to generate improvement reports.

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Automated Warranty Reminders

$22

Send alerts to clients before warranty expiry to encourage re-services.

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Client Feedback System

$24

Collect post-job reviews and ratings aggregated in dashboards.

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Multi-Site Management

$20

Manage jobs across multiple locations with site-specific data views.

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Technician Safety Training Log

$21

Track training sessions and send renewal alerts for compliance.

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Inventory Tracker for Tools

$23

Monitor tool stock levels with low-stock alerts.

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Custom Checklist Templates

$20

Create and assign tailored templates for standardized services.

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Advanced Compliance Reports

$22

Generate detailed reports with photos and logs for audits.

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Health Benefit Education Module

$20

Provide educational PDFs on benefits attached to reports.

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Job Priority Flags

$25

Prioritize jobs with high/medium/low flags for efficient queuing.

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Warranty Claim Tracker

$21

Handle client claims via portals with resolution logging.

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Client Rebooking System

$20

Simplify repeat services with pre-filled details in portals.

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Multi-Location Dashboard

$22

Oversee multiple sites with location-specific data and assignments.

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Custom Service Packages

$23

Create reusable packages for quick quoting and customization.

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WhatsApp Notification Addon

$99

Send and receive unlimited WhatsApp messages and notifications.

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WhatsApp Media Notification Addon

$25

Send images and media through WhatsApp notifications.

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Telegram Notification Addon

$35

Send notifications and reminders via Telegram.

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Custom SMTP Addon

$30

Integrate your own SMTP server for email notifications.

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Quick Comparison

Standard Plan

Complete base platform for daily operations

$99
  • Job Scheduling & Assignment
  • Custom Checklist Builder
  • Photo & Video Evidence Capture
  • Condition Log & Repair Notes
  • Warranty Management
  • Health Benefit Tracker
  • Compliance Report Generator
  • Client Portal for Proofs & Updates

Custom Add-ons

Pick-and-choose advanced capabilities

$20-35 each
  • E-Signature for Documents
  • Air Quality Test Integration
  • Automated Warranty Reminders
  • Client Feedback System
  • Multi-Site Management
  • Technician Safety Training Log
  • Inventory Tracker for Tools
  • Custom Checklist Templates

What Air Duct Services Are Saying

“No more compliance headaches—photo proofs and reports have transformed our operations.”

— John, Air Duct Business Owner

“Checklists and logs make jobs safer and more efficient every time.”

— Lisa, Technician

“The portal gives me confidence with clear before/after proofs and warranties.”

— Mike, Client

Ready to elevate your air duct cleaning service?

Start with the Standard Plan and customize with add-ons for optimal efficiency.